Job Details
Position Type:
CLASSIFIED/WAREHOUSE
Date Posted:
11/8/2023
Location:
WAREHOUSE SERVICES Richland County School District One
Columbia, South Carolina Warehouse Supply Specialist
FLSA: Non Exempt
240 days
Salary Range: $25,911.71 - $38,352.05 General Statement of Job
Under general supervision, performs numerous warehousing duties to help ensure effective, efficient warehouse operations. Maintains required records and reports; maintains warehouse and work area in clean, safe condition according to established regulations. Reports to the immediate supervisor.
Specific Duties and Responsibilities
Essential Functions:
- Greets and assists customers as needed.
- Performs various duties as assigned to help ensure effective, efficient warehouse operations and delivery services. Duties may include retrieving and issuing warehouse products; participating in physical inventory counts and adjusting stock levels as appropriate; preparing orders to replenish inventory; assisting in marketing activities; stocking merchandise efficiently; delivering supplies; labeling, sorting, wrapping, packing and re-packing as needed; etc.
- May operate delivery truck to transport products to customers safely and on schedule; verifies count and condition of good loaded and unloaded; unloads freight as required.
- Performs various bookkeeping duties, including maintaining records and entering data in computer, approving payment for vendor purchase orders, etc.
- Maintains a library of product catalogs and recommends changes in warehouse inventory to maximize customer satisfaction.
- Conducts operations in accordance with OSHA and other standards and regulations.
- Performs computer data entry to record and retrieve various information and to prepare reports and correspondence.
- Maintains a clean and orderly warehouse and work area; assists in maintaining warehouse security.
- Receives, reviews, prepares and/or submits various records and reports which may include purchase orders, transfer forms, invoices, inventory reports, issue slips, stock status reports, damage reports, schedules, inventory lists, computer printouts, weekly reports, memos, correspondence, etc.
- Operates a variety of equipment such as a computer, printer, copier, calculator, two-way radio, truck, forklift, fax machine, telephone, pallet jack, various small hand and power tools, etc.
- Interacts and communicates with various groups and individuals such as immediate supervisor, District personnel, co-workers, vendors, etc.
Additional Duties: - Performs duties of co-workers as needed.
- Performs various clerical functions as needed, including answering the telephone, making copies of documents, filing, etc.
- Picks up and delivers merchandise as needed.
- Performs related duties as required.
Minimum Education and Training Requires a high school diploma supplemented by one to two years of experience in warehousing, purchasing or related field, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must possess a valid state driver's license.
Minimum Qualifications and Standards Required Physical Requirements: Must be physically able to operate a variety of machines and equipment including a computer, general office equipment, forklift, etc. Must be able to exert up to twenty pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Physical demands are in excess of those for sedentary work; must be able to drive, walk and remain on feet for periods of time, stoop, kneel, crouch, push, pull, climb, balance and perform manual tasks. Must be able to lift and/or carry weights of up to 100 pounds.
Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes assisting customers and receiving assignments and/or direction from supervisor.
Language Ability: Requires ability to read a variety of policy and procedure manuals, computer manuals, catalogs, specifications, regulations, etc. Requires the ability to prepare various reports, records, correspondence, etc. with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.
Intelligence: Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form. Requires the ability to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow verbal and written instructions. Must be able to communicate effectively and efficiently with persons of varying educational backgrounds and in a variety of technical and/or professional languages used within the parameters of the job.
Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals and to determine time and weight.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.
Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery; to operate motor vehicles and forklifts.
Manual Dexterity: Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, etc. Must have moderate levels of eye/hand/foot coordination.
Color Discrimination: Requires the ability to differentiate colors and shades of color.
Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing in uncomfortable physical conditions and under stress when confronted with emergency situations or tight deadlines. The worker may be subject to danger or risk to a moderate degree.
Physical Communications: Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).
PERFORMANCE INDICATORS Knowledge of Job: Has thorough knowledge of the methods, procedures and policies of the Warehouse Services Department as they pertain to the performance of duties of the Warehouse / Supply Specialist. Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Has thorough knowledge of the organization of the department and of related departments and agencies. Has considerable knowledge of the functions and interrelationships of Richland District One and other governmental agencies. Has knowledge of the principles, practices, tools and equipment involved in warehouse operations and management. Has good knowledge of basic bookkeeping principles. Has considerable knowledge of the various hazards of warehousing and the precautions and control employed. Has the ability to offer assistance to co-workers and employees of other departments as required. Has the ability to use independent judgment as needed in performing routine and non-routine tasks. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Is able to read and interpret financial and technical documents, regulations and related materials pertaining to the responsibilities of the job. Knows how to prepare various reports, records, correspondence, etc. Has knowledge of the terminology and various professional languages used within the District. Knows how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation. Knows how to react calmly and quickly in emergency situations. Has the mathematical ability to handle required calculations. Has the ability to plan, organize and prioritize daily assignments and work activities. Has good organizational, technical and human relations skills. Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Has skill in the use of computers.
Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with all District departments and divisions, co-workers and the public.
Quantity of Work: Performs described "Specific Duties and Responsibilities" and related assignments efficiently and effectively in order to produce quantity of work which consistently meets standards and expectations of the District.
Dependability: Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, District policy, standards and prescribed procedures. Remains accountable to assigned responsibilities in the technical, human and conceptual areas.
Attendance: Attends and remains at work regularly and adheres to District policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.
Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction.
Judgment: Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches problems, situations and alternatives before exercising judgment.
Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with District policy or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the District.
Relationships with Others: Shares knowledge with managers, supervisors and staff for mutual and District benefit. Contributes to maintaining high morale among all District employees. Develops and maintains cooperative and courteous relationships with department employees, staffers and managers in other departments, representatives from organizations, and the public so as to maintain good will toward the District and to project a good District image. Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the District. Emphasizes the importance of maintaining a positive image within the District. Interacts effectively with higher management, professionals and the public.
Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.
Safety and Housekeeping: Adheres to all safety and housekeeping standards established by the District and various regulatory agencies. Sees that the standards are not violated. Maintains a clean and orderly workplace.