Job Details
** Hotel Operations Coordinator**
**Job Category****:** Corporate **Requisition Number****:** HOTEL004219 Showing 1 location **Job Details**
**Description**
**Pacifica Hotels** is looking for a **Hotel Operations Coordinator** to join the team. The Hotel Operations Coordinator will be responsible for assisting the Corporate Director of Hotel Performance Support in administrative functions as described below.
**Essential Functions and Responsibilities of the job include but are not limited to:**
* Provide information and assistance to team members, vendors, and business contacts regarding routine questions or issues, initiates problem resolution.
* Assists the Corporate Director of Hotel Performance Support with projects, deployments and implementation schedules as needed.
* Assists the Operations Department and Hotels with systems support and training as directed by the Corporate Director of Hotel Performance and Support.
* Supports the Quality Assurance Inspection program via compilation and distribution of reports, and communication of new Hotel Standards as applicable.
* Maintains positive relations with key suppliers and vendors, including regular business reviews with company enterprise level vendors.
* Ensures and manages requested vendor insurance standards, coordinating tracking with EBIX and updating and revising as needed.
* Liaises with Accounts Payable Department to ensure accurate and timely payment of invoices.
* Assists the Corporate Director of Hotel Performance Support with hotel contracts.
* Assists the Corporate Director of Hotel Performance and Support on negotiated pricing, delivery schedules, and freight terms as well as contracts with vendors.
* Assists hotels with tracking shipping and delivery of purchases and interfacing with vendors and contractors as needed.
* Supports the Corporate Director of Hotel Performance and Support during the Acquisition/Disposition of hotels to include including vendor correspondence, credit applications, new vendor setup, transfer of utilities and licenses, and other tasks as needed.
* Provides the Corporate Director of Hotel Performance Support with assistance with various risk management responsibilities to include organizational incident report handling, insurance invoice facilitation and preparation for risk management meetings.
* Provides the Corporate Director of Hotel Performance and Support with daily tasks to include expense management, requested feedback on hotel initiatives and reporting.
* Adhere to Pacificas Pure Stay guidelines to ensure the health, safety and comfort of our team members and guests.
* Utilize Proper Protective Equipment (PPE) as required and in accordance with property specific guidelines.
**Knowledge/Education/Experience:**
* Prior hotel experience F&B preferred.
* Superior verbal, written, and presentation skills.
**Skills/Abilities/Other Requirements:**
* Work availability: in-person, 8am-5pm schedule at Aliso Viejo Office
* Strong written/verbal communication skills.
* Strong knowledge of computer applications.
**Health Benefits, Travel Perks & More**
Medical, Dental and Vision Insurance, 401k, Vacation and Sick Leave are offered with this position along with a Team Member Travel Program, encouraging each team member to visit sister properties and enjoy exclusive team member rates for rest and relaxation. Our client also encourages quarterly team building and giving back to the communities in which they work through regular volunteering, and select charity promotions throughout the year.
**Qualifications**
**Skills**
**Behaviors**
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**Motivations**
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**Education**
**Experience**
**Required**
Prior hotel experience - F&B preferred
**Licenses & Certifications**