Job Details
Administrative Support Specialist (NA) At a glance Location: US-CA-Fontana Posted: 02/17/2022 Closing: 03/16/2022 Degree: Not Specified Type: Full-Time Experience: Not Specified Job description Ultimate Staffing Services is currently hiring an Administrative Support Specialist in Fontana, CA.
Direct Hire
**The ideal candidate will be able to wear multiple hats and have a great work stability with admin support.**
**Essential Job Duties/Functions:**
**Office**
* Reduce the workload of other departments and serve as the go-to for office needs and help navigate around any barriers in the flow of the operations.
**Customer Service**
* Receive incoming phone calls and direct to proper department
* Complete job folders, filing and labeling, organizing hard copies
* Scan closed PO's and project folders and save on server.
* Create account receivable invoice packets, team channels for new jobs, folders for service and projects.
* Responsible for customer service-related calls and lead follow ups as needed and coordinating with Customer Service
* Perform parts searches for pricing in QuickBooks for sales team.
**Engineering Support**
* Maintain customer contact as required by Project Manager/Office Manager
* Prepare and follow-up on purchase requisitions orders (when required)
* Follow up with Project Manager and Engineer on current projects.
* Supply Customer Service and Accounting with orders for data base management
* Advise customer service of project status and changes
* Attend weekly Open Projects meetings to discuss current projects
* Assist engineering with filing and follow up parts in gathering information, assist with PO's and BOM's.
**Parts Ordering and Oversight for both Customer Service and Engineering**
* Provide sales team with technical information and support
* Acquire quotes and cost estimates
* Prepare and follow-up on purchase requisitions orders (when required)
* Keep updated part number logs
* Create and assign new part numbers for Engineering and Customer Service
* Confirm incoming orders for parts are received as ordered
* Additional job responsibilities may be added or changed as needed
**Education and/or Experience:**
* High school diploma or a bachelor's degree in business, administration, or a related field.
* 2 or more years' office administration experience.
* Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
* Comfortable handling confidential information.
* Multi-tasking and time-management skills, with the ability to prioritize tasks.
* Proficient in QuickBooks
**Minimum Qualifications:**
* Demonstrated ability to motivate, collaborate, and lead.
* Highly organized with a record of prioritizing multiple projects and meeting deadlines.
* Proficient in MS Office Suite.
* Must handle confidential matters with appropriate discretion.
* Candidate will have strong interpersonal skills, enjoy and create a team environment.
* Able and willing to deliver friendly, courteous, and prompt customer service.
* Able and willing to work cooperatively with other team members.
For immediate consideration please send your resume to
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We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Administrative Support Specialist (NA)