Job Details
4820: IT Procurement Specialist
Scope of Services - STC Job # The Department of Children and Families (the "Department " or "DCF ") is seeking qualified candidates that will assist the Office of Information Technology (OITS) in their daily operations, support, and services. The services requested in the following eQuote will be procured in accordance with the Department of Management Services (DMS) State Term Contract (STC), entitled Information Technology Staff Augmentation Services, 80101507-21-STC-ITSA.
The term for this staff augmentation position is intended to be until September 30, 2024. The term for this engagement may be extended for a period not to exceed twelve months from the expiration of the State Term Contract contingent upon funding and satisfactory performance. The Department may select one or more candidates in this position. Candidates available immediately are preferred. Candidates can either work part-time or full-time. The number of weeks is dependent upon available budget.
2.1 Primary Job Duties and Tasks
Manage both strategic and administrative responsibilities related to IT finance/purchasing/buying.
Day-to-day tasks may include processing requisitions, purchase orders, quotes, supplier management, conducting market research, negotiating pricing, establishing terms and conditions for services, resolving invoice discrepancies, and communicating the status of purchases with internal customers.
Create and manage requests for quotations (RFQs), requests for proposals (RFPs), requests for information (RFI), Invitation for Negotiate (ITN) and managing supplier relationships.
Negotiate, purchase orders and procurement.
Coordinate solicitation and contract workflow for the Division including coordinating and negotiation interactions throughout vendor selection and procurement process.
Provides technical guidance to division staff in the development of Scopes of Work (SOW) providing guidance to division staff regarding necessary changes, improvements and additions to the SOW for contracts.
Resolves discrepancies with outside vendors and internal
2.2 Specific Knowledge, Skills and Abilities (KSAs)
Proven ability and experience in executing procurement programs, successful negotiations, and vendor relationship management. Experience with complex, multi-level, multi-vendor procurement processes and contracting procedures, especially in government organizations.
Experience in managing federal funding and the reporting necessary to support the use of those funds. Experience managing and monitoring technology contracts and vendors.
Experience with the state budget process.
Excellent writing skills so that information can be communicated clearly
Understanding of federal and state fiscal rules and procurement policies Proven organizational skills
2.3 General Knowledge, Skills and Abilities (KSAs)
The submitted candidate(s) must be able to apply common knowledge, skills, and abilities in the following areas:
1. Communication:
Have the ability to clearly convey information, in both written and verbal formats, to individuals or groups in a wide variety of settings (i.e.; project team meetings, management presentations, etc.). Must have the ability to effectively listen and process information provided by others.
2. Customer Service: Works well with clients and customers (i.e.; business office, public, or other agencies). Able to assess the needs of the customer, provide information or assistance to satisfy expectations or resolve a problem.
3. Decision Making: Makes sound, well-informed, and objective decisions.
4. Flexibility: Is open to change, new processes (or process improvement), and new information. Has the ability to adapt in response to new information, changing conditions, or unexpected obstacles. Ability to receive and give constructive criticism and maintain effective work relationships with others.
5. Interpersonal: Shows friendliness, courtesy, understanding, and politeness to others.
6. Leadership: Motivates, encourages, and challenges others. Is able to adapt leadership styles in a variety of situations.
7. Problem Solving: Able to identify, evaluate, and use sound judgement to generate and evaluate alternative actions, and make recommendations as accordingly.
8. Team Building: Encourages, inspires, and guides others toward accomplishing the common goal.
2.3 Education and Certifications
Education: Bachelor's or Master's Degree in Business Administration, Computer Science, Information Systems, or other related field. Or equivalent work experience. (Required)
3 Vendor Response
Please include the following information in your candidate submission
3.1 Responding Instructions and Documents to Provide
Please ensure each candidate submission contains the following documents and information:
1. Pricing information (REQUIRED): Please include the pricing (rate) for individuals or group with your quote. The Department reserves the right to discuss lower rates with any vendor selected prior to executing a contract through a Purchase Order.
2. Candidate Resume(s) Include relevant experience, certifications, education, etc. related to the services requested in the Scope of Services.
3. Exhibit G - Resume Self-Certification Form Per the IT Staff Augmentation STC: When submitting a response to an eQuote the Vendor shall submit with its response a signed Resume Self-Certification Form (Exhibit G) to the Customer for each candidate included in the eQuote response. See the DMS IT Staff Augmentation Contract website for details.
4. Contact Information Provide the main contact information at your company that you would like the Department to use. Vendor contact information should include: Vendor contact's name Title Address Direct telephone number Email address
5. References Provide three (3) clients for which similar services were performed within the past three (3) years. Or if the candidate has performed services for DCF in the past three (3) years, each separate work effort may substitute for a client reference if the below information can be provided for each effort. References should include: Reference contact's name Organization name Job title held by the candidate while employed or contracted Direct telephone number Email address
3.2 Candidate Submission Please upload your candidate(s) resume and any supporting documents, if desired (i.e. skills matrix, recommendations, etc.) here (maximum file size is 20 MB), if needed.
Vendors may submit multiple candidates for consideration. If you are submitting multiple candidates upload ALL candidate submissions as ONE (1) PDF file per role.
4 Work Location Location: This position will be onsite full-time.
5 Need help with MFMP? Contact the MFMP Customer Service Desk at 866-###-#### if you have any questions regarding application functionality.