Job Details
We are hiring an Events Planner & Manager for one of our clients on a full time basis. This position requires in office 3 days per week, and national travel on a quarterly basis. If you are an experienced events manager, who has proven experience negotiating contracts with venues, working with event management software, coordinating logistics, and is comfortable with national travel- we encourage you to apply!
You will be responsible for overseeing all aspects of event planning and management, from initial concept development to post-event evaluation. You will play a crucial role in ensuring that events run smoothly and successfully, meeting the objectives and expectations of clients.
- Conduct venue research, negotiation, and booking
- Handling all coordination and scheduling of conferences
- Work hand in hand with events management companies day of events
- Work in event management software system Swoogo
- Collaborate with clients understand their event objectives, preferences, and budget constraints
- Develop event concepts, themes, and timelines in line with client requirements
- Coordinate with vendors, suppliers, and contractors for catering, entertainment, decorations, audiovisual equipment, etc.
- Create and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints
- Obtain necessary permits and licenses for events, ensuring compliance with local regulations
- Coordinate event logistics, including transportation, accommodation, and scheduling for guests, speakers, and participants
- Arrange for setup, layout, and breakdown of event spaces in tandem with outsourced events management company
- Oversee onsite operations during events to ensure smooth execution
- Address any issues or emergencies that may arise during events
Marketing and Promotion:
- Develop marketing strategies and promotional materials to attract attendees and sponsors.
- Utilize various channels, including social media, email campaigns, and traditional advertising, to promote events
- Monitor RSVPs and ticket sales to track event attendance and revenue
Qualifications:
- Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or a related field
- Experience with Event Management Systems/Software Swoogo (or similar)
- Proven experience in event planning and management, preferably in a corporate or agency setting.
- Strong organizational, communication, and interpersonal skills
- Ability to multitask, prioritize tasks, and work well under pressure
- Proficiency in Microsoft Office Suite
- Flexibility to travel, work evenings, weekends, and holidays as required by event schedules