Job Details
The Choice is partnering with a prominent trade hospitality association in their search for an Executive Assistant to support their CEO. Their office is in downtown Washington DC, walking distance from both the Foggy Bottom and Farragut North metro stops. It s a hybrid schedule, minimum of 3 days/week but we are looking for someone with flexibility to go in more often when needed.
The ideal candidate will have:
- 3-5 years of experience in scheduling, preferably supporting C-level executives or individuals of comparable high-profile status
- A Bachelor s degree
- Previous Capitol Hill scheduling experience is a plus!
Responsibilities:
Calendar Management:
- Efficiently manage the CEO s complex calendar, including scheduling appointments and coordinating various commitments
Travel Arrangement:
- Facilitate seamless domestic and international travel arrangements, covering flights, accommodations, and ground transportation
- Ensure all travel itineraries and briefing documents meet the CEO s preferences and requirements, maintaining a high level of organization and attention to detail
Expense Reports and Timesheets:
- Handle expense reports and timesheets with accuracy and timeliness
Communication:
- Serve as the primary point of contact for both internal and external scheduling requests, maintaining clear and effective communication channels
Document Management:
- Manage documents efficiently, ensuring all materials are organized and easily accessible
Meeting Support:
- Provide comprehensive support for meetings, including logistical arrangements and preparation of necessary materials
Project Management:
- Assist with various projects as assigned, demonstrating strong organizational and multitasking abilities
We are an equal opportunity employer!