Job Details
Executive Assistant to VP
Contract
3-4 months, perm potential
Must Have:
Degree flexible, but ideally 5-10 years experience supporting an executive
Job Title:
Executive Assistant - VP
Job Responsibilities:
High volume calendar management for three Vice Presidents which includes scheduling appointments and meetings and maintaining Outlook calendars. Reserving meeting locations, ordering supplies and preparing agenda and other materials. Preparing travel arrangements, including airline reservations and hotel accommodations (internationally and nationally).
Monitoring and maintaining department record keeping systems, including highly sensitive and/or critical administrative and financial data.
Overseeing information input into computer databases and spreadsheets, monitoring data validity and compiling, printing and distributing periodic reports and other information as needed.
Monitoring and reconciling budget reports and department expenses, researching and resolving errors or discrepancies.
Collecting, organizing and preparing information required for preparation of annual budget and other complex reports and documents. Collecting and compiling data from diverse sources, performing calculations, and preparing analyses for supervisor's review.
Planning, preparing and organizing logistic and administrative requirements for seminars, conferences and other programs or events.
Monitoring and maintaining department supply inventory and computer equipment. Serving as liaison to support service departments to request and coordinate provision of needed services.
Leading work of designated office support personnel. Training and orienting new personnel and communicating changes in hospital and departmental policies and procedures.
Qualifications (degree, past experience):
Work requires the level of knowledge typically acquired through completion of two years of occupationally?specific education or an Associate's degree in business or a closely related field.
Minimum of three (3) years of Executive Assistant experience required.
Proficiency/advanced skill in Microsoft Office Suite of products (Word, PPT, Excel, Outlook)
Advanced experience with software applications, office equipment and technology
Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.