Job Details
Salary : $61,357.00 - $95,093.00 Annually
Location : Durham, NC
Job Type: Full time with benefits
Job Number: 24-04888
Department: General Services
Opening Date: 05/01/2024
Closing Date: Continuous
Position Description
Work, Serve, Thrive. With the City of Durham
Advance in your career while making a real difference in the community you serve.
The innovative, highly qualified, service-oriented individuals support the City we love. Building and maintaining city facilities and public spaces is what we do. Promoting our enviable quality of life and serving as a foundation of a healthy economy is why we do it. If you're interested in applying your unique skills to meaningful work while growing in your career, our team is for you!
Workdays/Hours: Monday - Friday, 6:30 a.m. - 3:00 p.m.
This position is devoted to providing inventory and warehousing functions and professional procurement and contract administration services to the City. Serves as a designated subject matter expert, performing complex analysis and procurement administration. Decision-making includes providing input into management objectives, establishing work goals and objectives of a unit to carry out management direction, and selecting the method to address a problem or issue, subject to the constraints established by management objectives and direction.
Responsible for reviewing purchase requisitions; performing market research; preparing bid invitations; analyzing bids; providing contracting recommendations; preparing and executing commercial documents; reviewing contract documents and participating on committees.
Duties/Responsibilities
- Coordinates procurement for complex, large and expensive items such as major equipment, material purchases, or vehicle replacements; tracks, researches, and analyzes financial, utilization, vendor, market, and related data; reviews and approves purchase requests; and ensures compliance regulatory standards, requirements, policies, and procedures.
- Prepares, maintains, and/or reviews request for proposals, request for qualifications, contracts, agreements, proposals, commercial documents, and other documents; researches, reviews and performs complex data and cost-benefit analyses; develops and makes procurement recommendations; and reviews work and the work of others for accuracy and completeness.
- Assists with the sale of surplus property including compiling the documentation, coordinating the posting of equipment or materials to be auctioned, and serving as a liaison to the Finance Department.
- Manages warehouse inventory through cycle counts, inventory controls, data quality, and ensures accuracy of data in computerized maintenance management system (CMMS) through monthly reporting.
- Administers assigned procurement programs; establishes and maintains programs and related materials; reconciles account and payment information; and serves as a liaison between vendors and City staff responding to inquiries and resolving discrepancies.
- Administers departmental automatic vehicle location (AVL) system, key management, and Fleet Maintenance programs through compliance with maintenance and utilization recommendations, City policies, and departmental standard operating procedures.
- Performs other duties of a similar nature and level as assigned.
Minimum Qualifications & Experience - Bachelor's degree "or" equivalent.
- Five years of professional procurement experience.
- Position is critical to emergency operations and will report to work despite or because of an emergency or disaster event.
Additional Preferred Skills - Experience using a CMMS system such as City Works or Asset Essentials.
- Experience working in unconditioned spaces for extended periods of time, warehouse has no air conditioning.
- This position is subject to on-call, recall, and after-hours work and work during inclement weather.
- NC Class C Driver's License with a satisfactory driving record.
- Experience managing a logistics/warehousing and/or supply chain operation.
- Experience with performing and overseeing inventory and warehousing function.
- Vocational, administrative, or technical experience in processing financial transactions and paperwork and verifying transactions for accuracy.
- Experience managing direct reports, evaluating performance, and developing action plans for growth and professional development.
Benefits - General Full-Time Employees - 11-12 paid holidays per year
- 12 standard work days of vacation per year
- 12 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement
- 2 weeks paid military leave per year
- Medical, dental, vision, and supplemental life insurance plans
- State and City retirement plans
- Short and long term disability plans
- Paid temporary disability leave for specified conditions
- City contribution of 10.15% into the N.C. State Retirement System
- Paid funeral leave
- Employee Assistance Program - personal and family counseling
- Paid life insurance equal to annual salary
- 48 hours for volunteer work each year*
- 4 hours parental leave each year
- Workman's Compensation Insurance
- 457 Deferred Compensation Plans
Benefits - Part-Time (1,000 hours or more per year) - 401(k) retirement plan (5.0% of salary)
- State retirement plan
Benefits Part-Time (Average 30 hours per week over 12 month period) - 401(k) retirement plan (5.0% of salary)
- State retirement plan effective first day of the month following date of hire
- Health insurance effective first day of the month following date of hire
- Dental and life insurance, after one year of service
- Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) after one year of service
01
Where did you first hear about this opportunity?
- City of Durham Website
- Walk in
- Job fair
- Employee referral
- Professional organization ***Please list the organization in "other" box below***
- Internet posting ***Please list the specific web site in the "other" box below***
- Craig's List
- Facebook
- LinkedIn
- GlassDoor
- governmentjobs.com
- Monster.com
- Indeed.com
- Employment Security Commission
- Magazine/Newspaper
- Other
02
If you listed "other" above please give specific web site, organization, or publication.
03
Please select your highest level of COMPLETED education.
- Less than a High School Diploma or Equivalent (GED, HiSET, TASC)
- High School Diploma or Equivalent (GED, HiSET, TASC)
- Associates Degree
- Bachelor's Degree
- Master's Degree
- Doctoral Degree (PhD, Juris Doctorate)
04
If you have a bachelor's degree or higher level of education, is your degree in business administration, accounting, or a related field?
05
How many years of professional procurement experience do you have?
- No related experience
- Less than 1 year of related experience
- 1 year but less than 5 years
- 5 years but less than 9 years
- 9 years but less than 13 years
- 13 or more years
06
Do you have experience managing a logistics/warehousing and/or supply chain operation?
07
What is your level of experience with performing and overseeing inventory and warehousing functions?
- No experience
- Beginner level
- Intermediate level
- Advanced level
- Expert level
08
How many years of related vocational, administrative, or technical experience in processing financial transactions and paperwork and verifying transactions for accuracy do you have?
- No related experience
- Less than 1 year of related experience
- 1 year but less than 3 years
- 3 years but less than 5 years
- 5 years but less than 10 years
- 10 or more years
09
What is your level of experience with Computerized Maintenance Management Systems (CMMS)?
- No experience
- Beginner level
- Intermediate level
- Advanced level
- Expert level
10
How many years of experience do you have managing direct reports, evaluating performance, and developing action plans for growth and professional development?
- No related experience
- Less than 1 year of related experience
- 1 year but less than 3 years
- 3 years but less than 5 years
- 5 years but less than 10 years
- 10 or more years
Required Question