Job Details
Description
Job Schedule: Part Time
Standard Hours: 24
Job Shift: Shift 1
Shift Details: Work where every moment matters.
Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticuts most comprehensive healthcare network.
The Hospital of Central Connecticut is an acute-care community teaching hospital, we provide comprehensive inpatient and outpatient services in general medicine and surgery, as well as a wide variety of specialties. Staffed by our talented team of leading professionals, The Hospital of Central Connecticut provides a wide array of services throughout the region, caring for patients from birth through the end of life.
Provides administrative support to the Medical Director and department staff, under the direction of the Medical Director.
Duties include:
management of departmental activity database and patient records
managing office phone activity and messages
ordering office supplies
processing department expenses
reconciling department timekeeping to appropriate supervisor
coordinating multiple meetings and their corresponding minutes and record keeping
facilitation of community education programs and activities
assist the social worker with preparation of documents (weekly handouts) for the bereavement sessions as well as assisting with the organization of the "Healing for the Holidays" annual event.
Bereavement activities also include recording all hospital deaths into the database, researching next of kin for bereavement correspondence and sending weekly follow up letters to family members.
administrative liaison for Schwartz Rounds
ability to set up Schwartz Rounds sessions
work with HHC Education for CMEs
attend and take notes at planning meetings
create flyers
sent invites to all residents and staff
set up Zoom link for attendees who cant meet in person
work with cafeteria services to order food.
Attributes for success:
1. Proficiency in the Microsoft office software applications, must have advanced Microsoft Excel training. Candidate should be well versed in use of other Microsoft products Word, Outlook, Power Point and Access in particular, and able to support professional reports and presentations using the software. Data input accuracy is required.
2. Ability to interact in a positive manner with a diverse patient and family population, who are often going through a difficult experience.
3. Professional manner when dealing with the public and other professionals.
4. Open approach to work, with ability to ask questions and seek creative solutions to problems and improvement of the work and department function.
5. Critical thinking skills and self-motivation essential. Ability to be proactive when in need of guidance or support.
Qualifications
Qualifications:
Education: 2 or 4 year degree preferred, minimal requirement is HS diploma or GED and three years of prior administrative assistant experience.