Job Details
Job Title: Records Administrative Assistant
Location: Philadelphia, PA (On-site)
Position Overview: We are seeking a dedicated and detail-oriented Records Administrative Assistant to join our team. The ideal candidate will be responsible for maintaining accurate and organized records within our firm. This role requires someone with at least 1 year of experience as a records assistant, preferably within a legal setting. Candidates with a background in a law firm environment will be given preference.
Responsibilities:
Manage and maintain physical and electronic records, ensuring accuracy and compliance with legal regulations and firm policies.
Organize, classify, and catalog documents for easy retrieval and efficient record-keeping.
Assist with document retrieval requests from attorneys, staff, and external parties, ensuring timely and accurate delivery.
Coordinate the transfer, storage, and disposal of records according to retention schedules and legal requirements.
Provide administrative support as needed, including data entry, scanning, filing, and other clerical tasks.
Collaborate with team members to improve record-keeping processes and procedures.
Qualifications:
High school Diploma or Bachelors Degree
Minimum of 1 year of experience as a records assistant, preferably in a legal environment.
Familiarity with legal terminology and document types is highly desirable.
Strong attention to detail and organizational skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to prioritize tasks and manage time effectively in a fast-paced environment.
Excellent communication and interpersonal skills.
Candidates with experience in a law firm setting will be given preference.