Job Details
**Event Coordinator**
Event Operations Los Angeles, California Minimum Experience **Mid-level** ABOUT OUR COMPANY
FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences. Spanning 11 countries and with more than 400 team members, FIRST works with clients across industries including financial services, technology, media, consumer electronics, medical and healthcare, automotive, aerospace, and the non-profit sector. Event Marketer Magazine listed FIRST among their Top 100 Event Agencies for 2020, as well as one of 2020s Best Places to Work in Events. Crains New York Business also recognized FIRST as one of the Top 100 Best Places to work in NYC for 2020, and The London Stock Exchange Group listed FIRST as one of 1000 Companies to Inspire Britain in 2020.
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JOB DESCRIPTION
The Event Coordinator will consistently deliver exceptional service to our client through excellent operational and logistical event management. This position will be responsible for day-to-day event coordinator responsibilities from delegate registration to scheduling and planning.
Along with other FIRST team members, the Event Coordinator will represent the FIRST Solutions brand within a well-known tech company. In this role, youll work with internal teams as a pivotal point of contact to coordinate the logistical needs for digital and in-person event experiences. This role will report directly to an Event Manager and work alongside a Technical Production Manager or Coordinator.
RESPONSIBILITIES:
+ Responsible for the coordinator and smooth execution of all allocated events from start to finish to include in-person pop-up and digital event program experiences.
- Including but not limited to social celebrations, award ceremonies, panel sessions, partner roundtables, community engagement events, exhibitions, private dinners, roadshows, etc.
+ Liaising with the client and internal stakeholders to handle all event correspondence
- Responsibilities to include but are not limited to delegate registration and communications, scheduling, logistical event planning, supplier sourcing, and management to include swag, client communications, virtual event emcee responsibilities, post-event survey reporting, and reconciliation
+ For in-person events - works hand in hand with service partners to ensure appropriate execution and service delivery in each area of event support catering, audio/video production, security, facilities, etc.
+ Responsible for sourcing and coordinating required vendors to work on projects (i.e., social event activities, set builds, or contributors for specific programmes)
+ Communicating with suppliers with regard to scalable payment processes and contracting
+ Managing guest lists for all events and liaising with multiple teams to ensure that they have up-to-date information and that entry requirements are adhered to
+ Reviews on-site needs and re-confirms or clarifies any areas of concern prior to the event
+ Day of event support to include: being onsite during events, troubleshooting issues, and escalating any advanced needs to the appropriate internal partner
+ Communicates any pertinent adds/changes (i.e.: guarantee changes, schedule changes)
* Responsible for compiling reports, tracking numbers, and event metrics related to on-site events including post-event data
QUALIFICATIONS:
* Bachelors Degree preferred
* Existing event management experience, preferably within an agency or in-house environment
* Excellent communication and organization skills
* Experience working cross-functionally with all levels of stakeholders in a fast-paced environment
* Creative problem solver, resourceful, team player
* Highly organized with the ability to handle multiple tasks to meet strict deadlines
* Excellent time management and multi-tasking skills
* Creative problem solver, resourceful, team player
* Ambitious and proactive with a calm and flexible approach to handling pressure
* Adaptability and flexibility to situations and ever-changing demands, respond well to change
* Knowledge and experience of working within digital event experiences
* Proactive in sharing ideas and solutions
ADMINISTRATION & GENERAL:
* Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
* Work intelligently and ensure management is aware of problems or issues which negatively affect productivity
* Build excellent relationships with the team through positive communications
* Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
* Work on ad hoc requests from clients as required
* Knowledge of Hopin and G-Suite tools would be beneficial
Location Los Angeles, California Minimum Experience Mid-level