Job Details
Description
We're looking for an enthusiastic, professional receptionist to join our team! You'll play a crucial role as the face and first point of contact for our organization. Other responsibilities include answering phone calls and emails, making travel arrangements, scheduling emails, managing mail and deliveries, and other assignments as needed to ensure efficient business operations. Job seekers should take pride in their work, be passionate about helping others, and have an interest in growing with our organization. If this sounds like you, apply now!
Responsibilities
Manage the main phone line, directing calls as necessary
Schedule appointments following the legal team's guidance
Efficiently organize and analyze information/files
Bilingual communication with clients, including updates and information gathering
Oversee meeting room preparations and attorney calendars
Manage client files, prepare correspondence, and translate documents
Offer comprehensive administrative support and perform other vital office tasks
Organize company trips and handle employee travel itineraries to ensure off-site events go well
At Solano Law Firm, we're not just looking for an employee; we're seeking a dedicated team member who shares our commitment to excellence. If you're ready to make a meaningful impact and be part of a thriving legal practice, we encourage you to apply.
Welcome fellow employees, clients, and visitors when they enter the building and give them any pertinent information or directions
Ensure the security of the building by having visitors follow necessary sign-in protocol
Assist with other administrative tasks, such as data entry, copying, filing etc.
Schedule appointments and ensure the business calendar is accurate and up-to-date
Manage incoming and outgoing mail and handle deliveries
Qualifications
Here's what we're looking for in the ideal candidate:
Proficiency in verbal and written communication in both English and Spanish
Familiarity with Microsoft Word, Excel, and Outlook
Ability to multitask, prioritize, and meet deadlines
Previous receptionist experience, preferably in an immigration law firm
Resilience under stress, meticulous attention to detail, and commendable organizational skills
Has previous experience with word processing programs and basic computer skills
An Associate's Degree or higher education is highly preferred
Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills
1+ year of front desk receptionist experience or related job experience preferred
Proficient computer skills and knowledge of Microsoft Office
Has experience answering telephone calls and troubleshooting stressful situations
High school diploma, G.E.D. or equivalent