Job Details
Position Summary:
This position is responsible for the daily administrative task to support the Vice President and the team.
Essential Job Functions:
- Manage general administrative activities such as arranging complex domestic and international travel and accommodations, preparing, processing and reviewing expense reports, and arranging logistics and catering for internal meetings on a cost-efficient basis.
- Compose, modify and proofread correspondence, reports or presentations. Design and prepare general correspondence, invitation letters, memos, meeting minutes, spreadsheets, presentations, agendas, reports special projects and other documents in support of departmental operations and objectives.
- Handle sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
- Coordinate management committee meetings and related administrative needs such as, meeting scheduling, logistical planning, preparing and circulating documents, capturing and chasing action items.
- Represent team both internally and externally and interface with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Others assigned by the business unit.
Position Requirements:- College or Technical Degree
- Between 3-5 years of experience in EA role supporting C-Level executives.
- MS Microsoft Office, Visio, Concur.
- Bilingual English-Spanish
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)