Job Details
Seeking an experienced Administrative Assistant to provide comprehensive support to professionals within an established financial services firm. The ideal candidate will be adept at managing complex scheduling, logistics, and administrative tasks in a fast-paced, professional environment. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
*Client Details*
Financial Services
*Description*
* Manage all scheduling, calendar, and logistics needs on behalf of professionals, coordinating meetings, appointments, and travel arrangements efficiently.
* Interface with other assistants and stakeholders regionally and across the firm through written and verbal correspondence.
* Coordinate client activities, including scheduling lunches, dinners, and other meetings.
* Handle all aspects of travel planning, including airline reservations, hotel accommodations, and ground transportation.
* Prepare and submit expense reports and manage related documentation for office leaders.
* Answer and transfer incoming phone calls for key leaders in the office.
* Assist with printing and formatting of materials as required.
* Support facilities needs, including receiving vendors on site and communicating office requirements to Corporate Services team.
*Profile*
* Minimum of 3 year's experience as an administrative assistant or receptionist in a professional or financial services environment.
* Experience working within a global firm is preferred.
* Ability to handle sensitive and confidential information with discretion.
* Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to quickly learn other in-house systems.
* Exceptional attention to detail with a calm and methodical approach to work.
* Strong time management and organizational skills with the ability to prioritize tasks effectively.
* Proven experience interacting with business stakeholders at all levels.
* High energy, self-motivation, and a proactive approach to problem-solving.
* Demonstrated ability to manage multiple tasks within agreed time frames while maintaining high-quality standards.
*Job Offer*
This role offers an exciting opportunity to join a dynamic team and contribute to the smooth operations of a financial services firm. If you have the required skills and experience, please submit your application for consideration.
MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.