Job Details
Fiscal & Graduate Program Coordinator (Biology)
Unit Mission Statement
The Department of Biology is committed to excellence in research and teaching in the integrative life sciences, from molecules to ecosystems. Our goal is the development of well-trained biologists and scientifically literate citizens. The Faculty of teacher-scholars does innovative research and collaborates with undergraduate and graduate students to foster critical thinking, professional skills, and intellectual independence. These goals are met, in part, by actively promoting opportunities for students to conduct original research that advances science. The Faculty values diversity, collegiality, and the pursuit of academic connections across disciplines. We place a priority on being accessible to students and colleagues. The Department strives to create an inclusive and nurturing environment for student and faculty development that encourages outreach and participation in the College, local, and professional communities.
Position Summary
W&M s Department of Biology invites qualified applications for the position of Fiscal & Graduate Program Coordinator. Under the supervision of the chair, and as part of a team that includes a director of graduate studies, this position manages all administrative and financial needs of multiple units within the Biology department to include programmatic support for approximately a dozen full-time, affiliated, or visiting faculty members.
Conditions of Employment
Occasional evening and weekend work required, i. e., during open house, home coming, lectures, special events, etc.
This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
Essential Designation No
FLSA Non-Exempt
Position Restricted? No, this is a continuing E&G funded position and not term-limited
Position Term 12 month - Continuing
Position Months Faculty or Staff: 12 month
Required Qualifications
- High School graduate or equivalent
- Working knowledge of administrative and office support functions, office equipment, and office management, including practices, protocol, and customer-service etiquette
- Demonstrated proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, and Outlook
- Familiarity with graduate program coordination
- Some knowledge of general office practices and procedures
- Knowledge of fiscal administration and basic accounting principles
- Knowledge of procurement and purchasing policies and procedures
- Ability to learn and work effectively with productivity systems and applications including course scheduling.
- Demonstrated ability to communicate effectively, both verbally and in writing, and disseminate information effectively with a diverse population of faculty, staff, and students.
Preferred Qualifications
- Bachelor s degree or an equivalent combination of education and experience.
- Experience in a higher education environment
- Prior graduate program coordination experience
- Experience with course scheduling and class registration processes
- Familiarity with COLL designations, EPC guidelines, and use of attribute application for compliance in scheduling
- Experience with productivity systems and applications such as Qlik, buyW&M, and Chrome River
Is the position remote work eligible? Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range Up to $46,000, commensurate with experience
University Salary Range U06
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to:
Job Open Date 05/16/2024
Job Close Date 06/03/2024
Open Until Filled No
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.