Job Details
SUMMARY:
As a Purchasing Coordinator, you will play a pivotal role in facilitating the smooth production process by managing the placement of production orders with factories and ensuring timely follow-up to maintain accuracy and efficiency. Your responsibilities will encompass overseeing various aspects of the production cycle, including order placement, documentation management, invoice verification, and communication with relevant stakeholders to ensure seamless operations.
RESPONSIBILITIES:
Assist Account Manager by entering auditing, costing, pricing, dimensions, materials, parts, and supplier information into various internal spreadsheets or files.
Maintain daily communication and follow up with overseas vendors/suppliers.
Placing initial sample purchase orders with factories.
Communicates development timelines sample submissions, approvals, and revisions daily with overseas suppliers.
Able to use logic to interpret design concepts and spec information.
Prepare production order worksheets and forward them to factories.
Coordinate with factories to place orders.
Enter POs in NetSuite and maintain records post-receipt of final documents, including Sales Orders (SOs).
Maintain oversight of production progress and follow up as necessary to ensure adherence to timelines.
Maintain Purchase Orders (POs) in both Work in Progress (WIP) and NetSuite systems, ensuring accuracy of dates, quantities, and other relevant information.
Update the Master Sheet for customers with pertinent order details.
Coordinate ticketing through fine lines and provide tracking information to factories.
Review and approve all carton labeling to ensure compliance with standards.
Review invoices for accuracy upon receipt and communicate any necessary changes to factories. Collaborate with imports and accounting teams for follow-up actions post-invoice placement in transit.
Verify invoices and liaise with imports for placement in transit. Communicate any final revisions on quantities or items to customers promptly.
Provide all required documents to imports for booking containers and track container status until pickup at the port, especially in cases where containers are sold in transit to customers.
Maintain a comprehensive tracking spreadsheet with details such as invoice numbers, container numbers, Estimated Time of Departure (ETD), and Estimated Time of Arrival (ETA) until containers are picked up at the port or when the Freight Forwarder takes possession at origin.
Follow up QC team regarding open quality issues with suppliers.
Familiar with EDI and related documents a plus.
Active participation to complete projects and accept delegated tasks, as needed.
QUALIFICATIONS:
Bachelor s degree in business administration, Supply Chain Management, or experience in related field preferred.
Previous experience in production coordination, preferably within a manufacturing industry.
Proficiency in using ERP systems, such as NetSuite, for order and inventory management.
High level of proficiency in Excel; proficiency in Microsoft Office.
Strong organizational skills with acute attention to detail.
Excellent communication and interpersonal skills to collaborate effectively with internal teams and external partners.
Ability to multitask and prioritize tasks in a fast-paced environment.
Knowledge of import/export regulations and procedures is advantageous.
Strong understanding of manufacturing processes, supply chain management, and quality assurance principles.
Experience in furniture product development a plus.
Problem-solving mindset and proactive approach to resolving issues.
Strong communication skills in both verbal and written.
Ability to establish and maintain effective working relationships with those contacted in the course of work using standards of good customer service.
Provide training for new employees as needed.