Job Details
Administrative Assistant
Location: TRIGO Osceola, Wisconsin
Job Description
We are currently seeking a full-time Administrative Assistance in Osceola, WI.
Duties/Responsibilities
Act as a resource to Operations, Sales & Recruiting and maintain a collaborative relationship with all.
Create/maintain Reports/Logs/Billings (Daily and Monthly internally and externally for our Customers)
Update/maintain Employee Roster/Data Base
Order Equipment for all new hires & office and maintain Equipment List (i.e., computers, cell phones, etc.); Order & Maintain office supplies
Assist with onboarding new hires to include the processing of background checks and the scheduling of drug screens.
Upload the new hire paperwork into our Payroll system.
Assist with preparation of customer quotes.
Update and initiate new project Workbooks.
Payroll Experience (enter time sheets and expenses and upload).
Participate in conference calls and meetings with the sales, recruiter and operations.
Assist in Scheduling Employees / Track Employees Time Off
Handle all Travel arrangements (US & International) for Managers and Employees
Preferred Skills/Knowledge
Ability to interface with the sales, operations and recruiting to resolve issues and to determine viable solutions.
Experience working in a fast-paced environment with changing priorities.
Strong communications skills - verbal, written, and presentation with good listening and clear message transmission capabilities
Willingness to take ownership of issues, make decisions and follow through for results.
Possess good judgment, knowing when to escalate issues to management.
He or she will have a proven ability to independently manage multiple projects and responsibilities with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, handle frequent interruptions in work flow, and organize and maintain administrative processes.
Minimum Education / Qualifications Required
- High School graduate; college preferred
- 2-3 years experience working in an administrative support position ( Automotive or Engineering Industry and knowledge of ISO/AS9100 Quality standards experience considered an asset)
- Technologically savvy
- Excellent computer skills with MS Office (Word, Excel, PowerPoint)
- Experience in supporting Managers, Directors and Executives in a fast-paced environment
- Extremely detail-oriented with a high degree of accuracy
- Experience working independently and within a team environment
- Self-motivated and capable of multi-tasking
- Able to work over-time/weekend, if necessary
About TRIGO Global Quality SolutionsFounded in 1997, TRIGO is a multinational company providing operational Quality Management solutions for the manufacturing sector, especially in the automotive and aerospace industries. With a team of more than ten thousand professionals present in 20+ countries across 4 continents, TRIGO offers a comprehensive portfolio of Quality Assurance services ranging from inspection to expert auditing, consulting and training.
The unrivaled expertise, industrial mindset and extensive global footprint that TRIGO has built up over the last 3 decades has made TRIGO the leading quality solutions provider using the latest innovative and reliable digital systems and standard processes, delivering results in the most demanding industries. TRIGO has recently started to expand its clientele by offering quality services to the medical, chemical and food industries.
TRIGO Global Quality Solutions is committed to the core values of equal employment opportunity. We are committed to treating people fairly, and with respect and dignity. We offer employment opportunities based upon an individual's qualifications and performance, free from discrimination or harassment because of race, ancestry, place of origin, ethnic origin, color, citizenship, creed, sex, sexual orientation, age, marital status, family status, and disability.
TRIGO Global Quality Solutions appreciates receiving all expression of interest; however, only those candidates invited for an interview will be contacted.