Job Details
POSITION RESPONSIBILITIES
Responsibilities include but are not limited to:
- Develop and maintain working relationships with tenants and decision-makers.
- Coordination and implementation of portfolio-specific tenant outreach programs
- Address tenant concerns quickly, professionally, and economically.
- Attend regular meetings with Senior Property Manager and key tenants to review property operations.
- Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery.
- Review, code, submit and track vendor invoices.
- Prepare purchase orders and service agreements.
- Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks.
- Coordinate tenant survey process, including annual action plan implementation.
- Maximize recoverable income on a property-by-property basis.
- Prepare tenant billings.
- Monitor and collect accounts receivables from tenants.
- Work with the Senior Property Manager to develop and manage operations within each respective property budget.
- Assist and support the Senior Property Manager in the preparation of monthly property financials.
- Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan.
- Inspect properties on a consistent basis and make recommendations based upon data collected.
- Assist with collection and coordination of market data, including market rents and operating expense estimates.
- Coordinate all phases of pre- and post-move in process.
- Oversee projects as requested by Senior Property Manager.
- Schedule meetings with vendors, and facility maintenance teams as needed.
- Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.).
- Performs other duties as assigned by Senior Property Manager and Regional Property Manager.
- Perform all duties assigned to the Senior Property Manager in their absence.
- Ability to travel 15%
- Attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week.
POSITION REQUIREMENTS- Bachelor s degree in Marketing, Business, Real Estate, Finance, and/or Accounting preferred.
- Minimum of 1 year of experience in commercial real estate property management preferred.
- Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred.
- Ability to multi-task and prioritize tasks.
- Experience in the analysis of operational and financial data.
- Possess strong initiative and sense of personal responsibility.
- Ability to establish and maintain rapport with business community and interact with various levels of professionals.
- Excellent organizational, written, and verbal communication skills.
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