Job Details
Organization Overview
Team IMPACT is a national nonprofit organization promoting healthy social and emotional development for children living with serious and chronic illnesses, by matching them with college athletic teams. The team provides an extended support network for the children and families using a strengths-based, future-focused perspective. This two-year therapeutic mentoring program provides children with a true sense of belonging and focuses on building confidence and resilience while encouraging healthy behaviors.
To date, Team IMPACT has matched over 3,000 kids on over 750 campuses nationally, and 75,000 student athletes have participated in the program. Founded in Boston, MA in 2011, Team IMPACT has a regional presence in Philadelphia, Los Angeles, Chicago, and Dallas.
Position Summary
Reporting directly to the Chief Executive Officer (CEO), the Executive Assistant plays an integral role supporting the CEO through various administrative tasks and support responsibilities. As a non-profit organization with ambitious goals for growth, the Executive Assistant will be responsible for providing executive-level support including, but not limited to, the CEO s daily schedule and calendar management, communication with internal and external constituents, and stakeholders, assist with confidential matters; serve as liaison to the Board of Directors for administrative and logistical needs. The ideal candidate must present a positive attitude, be self-motivating, and be a professional dedicated to supporting a growing organization with effective operations.
Key Responsibilities
- Provide executive level administrative support to the CEO, including scheduling and calendar management, meeting agendas, coordinating travel, and managing internal and external communication and follow-up.
- Coordinate CEO s inclusion in regular organizational projects and meetings.
- Serve as liaison to the Board of Directors for administrative and logistical needs.
- Assume full responsibility for board meeting logistics, board portal management, and preparing meeting materials.
- Manage CEO expense reconciliations and reporting.
- Manage confidential materials within the CEO s office.
- Provide temporary administrative support to Chief Revenue Officer.
- Among other tasks as assigned.
Qualifications:
- Bachelor s Degree preferred or equivalent work experience.
- A minimum 3-5 years experience serving as an Administrative Assistant, Office Administrator, or Executive Assistant.
- Prior experience working with C-Suite professionals highly desired.
- Exceptional communication skills, both verbal and written.
- Demonstrate sound judgment and decision-making skills.
- Must be highly organized, meticulous, with the ability to manage multiple tasks.
- Possess the ability to provide high touch service.
- Must be highly collaborative.
- Comfortable working independently and as part of a team
- Sound knowledge of Microsoft Office suite, calendar management and Salesforce CRM.
Benefits
Team IMPACT offers a competitive salary and benefits package, including medical, dental and vision insurance, 401k w/match, and generous paid time off; positions are all commensurate with experience and skills. Team IMPACT is headquartered in Quincy, Massachusetts.
Team IMPACT was certified as a Great Place to Work in2021 and 2023, the global authority on workplace culture. Come join our amazing team! Working at Team IMPACT | Great Place to Work
How to Apply
Click here to apply and attach a resume and cover letter, outlining applicable skills and experience meeting the qualifications for the position in Word or PDF. Hiring materials can be addressed to Natalie Rice-Harris, Human Resources Manager. Applications will be reviewed on an ongoing basis.
Team IMPACT is committed to diversity, equity, belonging and inclusion and invites candidates meeting all ethnic backgrounds, including those from underrepresented groups to apply. Recognizing that diverse teams allow us to make better decisions, build a stronger organization, and better serve all our communities while we seek to advance Health Equity in cultivating an environment where diverse perspectives and backgrounds are embraced. We welcome a diverse pool of applicants and encourage everyone to bring their authentic selves to this hiring process and to this role at Team IMPACT.