Job Details
Overview:
Northside Hospital is award-winning, state-of-the-art, and continually growing. Constantly expanding the quality and reach of our care to our patients and communities creates even more opportunity for the best healthcare professionals in Atlanta and beyond. Discover all the possibilities of a career at Northside today.
Responsibilities:
Performs a variety of administrative, secretarial and clerical duties, which support management personnel in the overall operation of a department or service area. Assignments are characterized by an intermediate knowledge and application of department policies, procedures and operation. Incumbent is expected to interpret and execute the duties and responsibilities of the job with only limited supervision and direction. Position is characterized by the ability to prioritize and organize multiple assignments.
PRIMARY DUTIES AND RESPONSIBILITIES
- Performs various types of clerical and receptionist functions.
- Receives and screens calls and visitors, responding to routine inquiries with standardized information.
- Provide float coverage for Human Resources Offices.
- Assist with I-9 physical inspection of new hire and existing Northside staff.
- Opens and routes incoming mail. Responds to Front Desk email communication. Coordinates and prepares mail?outs, which involves maintaining/updating distribution lists.
- Create and distribute new hire and replacement badges.
- Maintains accurate new hire and department files, logs, and records information; May maintain employee files and perform other duties as necessary to maintain record keeping system.
- May perform departmental tasks, which involve preparing/processing paperwork and data entry.
- May assist candidates with forms and applications.
- Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Immediately reports any mechanical or electrical equipment malfunctions, unsafe conditions, or employee/patient/visitor injury/accident to administrator, coordinator or supervisor.
- Maintain confidentiality with employee records and sensitive issues or documents.
In addition to the responsibilities listed above, this job will be required to perform the following duties as assigned for:
DEPARTMENT SPECIFIC DUTIES & RESPONSIBILITIES
HUMAN RESOURCES FRONT DESK HR ADMINISTRATIVE SPECIALIST DUTIES
- Serves as the front door to Northside Hospital
- Greets persons entering Human Resources.
- Promptly answers the 2-line phone system.
- Provides information that is helpful and in line with the Department and the Organization.
- Directs persons to correct destination.
- Performs various Administrative/Clerical duties, such as:
- Handles and sorts mail including responding and resolving email requests.
- Manages Retention log for department files.
- Prep new hire, department files and change of status including other documents for scanning.
- Creates and updates ID replacement badges for employees.
- Maintains organized of the front desk area.
- Performs other duties as assigned, including those outlined in the Front Desk Daily Assignments Procedure Guide.
Qualifications:
- High School Diploma or GED.
- One (1) year clerical/secretarial/customer service experience.
- Typing requirements vary by department, see requisition for requirements.
- Good communication skills.
- Ability to follow detailed instructions.
- Level of proficiency in MS Office (Word, Excel and Outlook) varies by department, see requisition for requirements.
Preferred:
- Post high school education.
- Prior health care experience.
- Demonstrated ability to set priorities and work independently
Work Hours::
8AM-4:30PM
Weekend Requirements::
No
On-Call Requirements::
No