Job Details
Salary: $19.84 - $25.35 Hourly
Location : West Hollywood, CA
Job Type: 1/2-time Regular Status
Job Number: 24-50505pt-reg-03
Department: Community Services
Division: CS - Recreation Services
Opening Date: 04/18/2024
Closing Date: Continuous
FLSA: Non-Exempt
Bargaining Unit: WEHOME
JOB SUMMARY
The City of West Hollywood seeks an enthusiastic, motivated, and passionate recreation professional to join our team! The ideal candidate must possess prior experience assisting in the oversight, instruction, and execution of recreation/education-type programs and activities. Experience in facility management, registration/reservation software, and social media marketing is highly preferred.
Note: There is currently one (1) half-time regular vacancy. Employees in this classification work an average of 20 hours per week and receive prorated benefits in accordance with the West Hollywood Municipal Employees (WEHOME) MOU. The City's Recreation Services Division operates Sunday through Saturday from 8 a.m. to 10 p.m. Work locations include West Hollywood Aquatic and Recreation Center (ARC) and Plummer Park.
This recruitment is open continuously and may close without prior notice once a sufficient number of qualified applications have been received. The first application review will occur on May 2, 2024. Apply early to ensure priority consideration!
Job Flyer:
Reports To: Recreation Supervisor
EXAMPLES OF DUTIES
Job Summary
Performs a variety of recreation functions, including: planning, organizing and overseeing recreation and educational programs; meeting with citizens and associations to discuss programs and provide information; coordinating rental of facilities; and completing various administrative reports.
ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)
- Plans, organizes, implements and oversees recreation and educational programs and special events, including: developing goals; surveying and researching programs; promoting programs by developing various publicity materials; meeting with citizens/associations; organizing leagues; scheduling tournaments; distributing equipment; coordinating facility use; billing participants and collecting fees; maintaining records; interpreting rules and regulations; settling disputes; teaching/facilitating classes; booking and accompanying groups on field trips; and providing first aid.
- Monitors the park, park facilities and patrons, including: unlocking and locking park and facilities; inspecting facilities; enforcing rules and regulations.
- Generates and monitors program budgets.
- Performs customer service functions, including: answering phones and providing information; receiving and receipting fees and taking registration information; creating and distributing brochures, flyers, etc.; and completing cash reports.
- Answers phone; takes messages; screens calls; determines nature and priority of calls; provides information to callers; receives citizen complaints; and directs calls and messages to appropriate staff member.
- Orders and maintains equipment and program supplies; orders office and cleaning supplies.
- Performs meeting and event set up and strike functions, including moving furniture and equipment and cleaning up.
IMPORTANT JOB FUNCTIONS:
- Inspects locker rooms; reports safety hazards.
- Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail or FAX.
- May serve as backup for other positions within the department.
- Performs other related duties as assigned.
- Assist with recruiting and training part-time employees.
MINIMUM QUALIFICATIONS REQUIREDEducation and Experience:
- High school diploma or GED (desirable)
- One year of coursework from college or technical school desired; and,
- One to two years of progressively responsible related experience; or
- Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses and Certifications:
- CPR/First Aid Certification (desirable)
KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of:
- Recreation program development techniques and processes.
- Public relations, promotions and marketing techniques.
- Recreational trends.
- Rules of a variety of sports.
- First aid and CPR.
- Sporting activities.
Skill in:
- Planning various recreational events.
- Facilities scheduling.
- Leading and directing games and activities.
- Instructing, officiating, coaching and supervising various recreational/athletic activities.
- Using tact, discretion, initiative and independent judgment within established guidelines.
- Maintaining and performing routine repairs on all assigned equipment.
- Organizing, assigning, leading and reviewing the work of staff, as assigned, during events.
Abilities:
- Ability to read and interpret documents such as safety rules, operation and maintenance instructions, and procedure manuals.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Ability to establish and maintain effective working relationships with others.
- Ability to communicate in English both orally and in writing at the appropriate level.
- Ability to perform mathematical calculations at the appropriate level.
- Ability to learn to use a computer to perform the essential and important job functions.
- Ability to learn and follow City and departmental policies and procedures.
- Ability to identify, report and follow up on facilities maintenance issues.
While performing the essential functions of this job, the incumbent is regularly required to sit; use hands to finger, handle, or feel objects; ascend and descend stairs; maintain body equilibrium to prevent falling when walking, standing, crouching, or running; move about on hands and knees; bend body downward and forward, requiring full use of the lower extremities and back muscles; reach with hands and arms; speak and hear; and push, pull and/or lift up to 10 pounds frequently and up to 50 pounds occasionally.
Working Conditions:
- Work is performed in a normal office environment and at recreation facilities (parks) where there may be extreme temperatures, exposure to sun, dirt and/or dust.
- The incumbent's working conditions are typically moderately loud.
- Working time may require irregular hours, various shifts, weekends, holidays and/or on-call status.
This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.
RetirementThe City participates in the California Public Employees' Retirement Systems (CalPERS). The retirement formula will be based on appointment date and membership status with CalPERS, e.g. 2% @ 62 for New Members (average of three highest years) or 2.7% @ 55 for Classic Members (single highest year) with less than a six-month break in service from another CalPERS or CalPERS reciprocal agency. New Member employees are responsible for paying the employee contribution of one-half of the total normal cost of the plan (currently at 7.25%), as defined by CalPERS, through a payroll deduction. Classic Members are responsible for paying the employee contribution of 8% through a payroll deduction. The City does not participate in Social Security.
Health Benefits - Based on part-time status, a pro-rated flexible benefit allowance for health, dental, and vision insurance with an added allowance for eligible dependents, including children (under the age of 26), spouse, or domestic partner (effective first of the month following hire)
Leaves - Vacation Leave (prorated for new hires):
- 40 hours - first year of service;
- 60 hours - 2-5 years of service;
- 70 hours - 6-9 years of service;
- 80 hours - 10 years of service and beyond
Personal Leave (prorated by quarter): - Regular half-time employees = 18 hours;
- Regular 3/4-time employees = 27 hours.
Sick leave: - Regular half-time employees = 1.86 hours per pay period;
- Regular 3/4-time employees = 2.77 hours per pay period.
11 City holidays - Regular half-time employees = 4 hours for each scheduled holiday;
- Regular 3/4-time employees = 6 hours for each scheduled holiday.
Other Benefits - Annual MTA pass issued to all WEHOME employees.
- Disability Insurance (applicable to Regular 3/4-time employees only).
- Optional Benefits (employee paid): AFLAC, Supplemental Life Insurance, Pre-Paid Legal Services, Flexible Benefit Plan (FSA) for medical reimbursement and dependent care, and cash out of accrued Vacation.
- Tuition reimbursement at 100% of the fee schedule for the University of California (UC Tuition Resident fee) for job-related courses pre-approved by the Department Director (up to $13,752 for Fiscal Year 2023-2024) and Required Textbook reimbursement (up to $2,500 for Fiscal Year 2023-2024).
01
The following Supplemental Questionnaire is part of the examination for this position and will be used in determining your qualifications. In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. The hiring department will review each answer to evaluate your qualifications. Responses such as "See Resume" or "See Application" will result in your application not being considered.
Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of West Hollywood.
By continuing in the recruitment process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge. If you are selected to continue in the recruitment process, your qualifications may be evaluated through employment verification, reference checks, and written, skill assessment, and oral examinations.
Select "Yes" to reflect that you have read and understand this statement.
02
Pursuant to California Public Records Code 5164, all applicants for positions involving supervisory or disciplinary authority over any minor must complete and submit a CPR Code 5164 Supplemental Questionnaire prior to the time of hire. Please note: minors (persons under 18 years of age) are not required to complete the form.
- I am 18 years of age or older.
- I am under 18 years of age.
03
Do you possess a High School diploma or GED?
04
Do you have a valid CPR/First Aid Certification?
05
Please describe in detail your experience working in a recreation facility and the specific duties you performed while on site. If you do not have any experience, please type 'N/A'.
06
Please describe in detail your experience planning and executing recreation programs and special events. If you do not have any experience, please type 'N/A'.
07
Briefly describe your experience using point of sale (POS), registration, or reservation software (e.g. ACTIVENet). Please include the name(s) of the software used and specific examples of the duties you performed. If you do not have any experience, please type 'N/A'.
08
This position requires availability Sunday through Saturday. Shifts may vary and may include irregular hours, nights, weekends, holidays, and/or on-call status based on the needs of the city and assigned program/facility.
By selecting "Yes", you indicate your understanding and acknowledgment of the above requirements.
Required Question