Job Details
Title: Part-Time People & Culture Assistant
Department: People & Culture
Reports to: Vice President of People & Culture
About Chicago Children's Museum: Chicago Children's Museum (CCM) is committed to improving children's lives by creating a community where play and learning connect. We embrace creativity and collaboration, we never stop learning, and we remember to stop and play along the way. CCM's staff is a dedicated group of curious individuals who embrace the playful spirit of childhood. Every employee is empowered to reach their potential and be recognized for the impact they have on our organization, visitors, and the community we serve. Over the course of its forty-year history, Chicago Children's Museum has provided arts programs, STEM experiments, imaginative play, and more to over 11 million children and their caregivers. Located at Navy Pier, the museum is intentionally designed for experimentation, creativity, and learning for all children. CCM focuses on accessibility, inclusion, and the pursuit of childhood, ensuring valuable and memorable experiences for all visitors.
The People & Culture Assistant is responsible for supporting the People & Culture department with recruitment, payroll, benefit administration and staff recognition and communication. The People & Culture Assistant is also responsible for oversight and maintenance of HRIS platform (records and reports).
Responsibilities:
Recruitment and On-Boarding
- Assist with the recruitment process as needed with sourcing, scheduling interviews, conducting candidate professional references, and the onboarding process.
- Attend job, intern, and volunteer fairs as applicable.
- Process on-boarding new employees in Paylocity, process background checks, and meet with new hires on their first day first day to set-up in system and schedule staff for training modules.
Benefits - Collaborate with Accounting to ensure proper departmental cost allocation for each monthly insurance bill and process invoices.
- Assist with staff inquiries regarding benefit plans, resolving issues with coverage, and general questions relating to benefits.
- Establish a relationship with insurance brokers and vendors to effectively support staff inquiries, coordinate open enrollment, and resolve enrollment/billing discrepancies.
- Audit benefits portals biweekly to ensure data integrity.
Staff Resource and Recognition - Serve as a resource to all staff by being available and accessible to discuss a variety of employee relations issues, leaves, policy interpretations, and day-to-day changes and issues.
- Assist the People & Culture Team with organizing, facilitating and hosting monthly all-staff meetings, periodic staff events, or parties.
Operations - Assist as needed with managing and maintaining Paylocity (museum's payroll and HRIS system), including system troubleshooting, configuring various modules, etc.
- Manage personnel records, files, reports.
- Supports the museum's work in diversity, equity, access and inclusion and actively ensures that DEAI principles are upheld in all work with fellow staff, visitors, community and other external partners.
- Enthusiasm for learning and mastering new skills on an ongoing basis; willingness to be informed/certified/trained through institution-offered courses and to work within Diversity, Equity, Access, Inclusion (DEAI) frameworks and actively engage in learning about these frameworks.
- Assist the Vice President of People & Culture with special projects and other duties as necessary and assigned
Requirements
Qualifications: - Bachelor's Degree in applicable field - Human Resources, Business/Psychology, Industrial Psychology or equivalent in experience is required.
- Minimum of 1-2 years Human Resources administrative experience.
- Prior experience with benefits administration and compliance is strongly preferred
- Analytical skills with excellent attention to detail is required
- Administrator-level experience with HRIS platforms is strongly preferred
- Ability to manage multiple tasks and meet deadlines
- Strong written and verbal communication skills
- Ability to develop and maintain effective relationships with Museum staff members as well as outside resources
- Intermediate level abilities with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
- Must be highly trustworthy and able to strictly maintain confidentiality of privileged information
- Possess an equity mindset and cultural humility
Job Location: Hybrid - remote on Tuesdays and on-site Wednesdays and Thursdays.
Salary Range: This is a part-time/non-exempt position, working an average of 22.5 hours per week at $23-$25/hour.
Benefits: Part-time: This position is eligible to participate in dental & vision coverages, 401k after six months of service as well as accrue sick time.
Chicago Children's Museum aims to recruit and advance qualified BIPOC/ALAANA, women, LGBTQ, persons with disabilities, and veterans - we welcome and encourage all applicants. Our goal is for our team and culture to reflect the Chicagoland community.