Job Details
Terrible's, recognized for our commitment to innovation and excellence, is seeking an experienced Executive Personal Assistant to contribute to our company's success. As a vital support to our executive team, the ideal candidate will play a key role in maintaining high standards and facilitating strategic initiatives.
Responsibilities:
Strategic Calendar Management:
- Efficiently manage the schedules of the owner and executive team, overseeing meetings, appointments, and conference calls to optimize time and productivity.
Global Travel Coordination:
- Coordinate intricate domestic and international travel itineraries, handling flights, accommodations, transportation, and visas in alignment with company policies.
Effective Communication Hub:
- Act as the primary liaison for internal and external stakeholders, handling communications with professionalism and confidentiality via email, phone calls, and other correspondence.
Documentation Excellence:
- Prepare, edit, and proofread reports, presentations, and various documents, ensuring accuracy and adherence to the company's high standards.
Meeting Facilitation:
- Assist in the seamless organization and coordination of executive meetings, including agenda preparation, capturing meeting minutes, and tracking follow-up on action items.
Comprehensive Administrative Support:
- Undertake general administrative tasks such as expense reporting, filing, and maintaining office organization to contribute to the overall efficiency of daily operations.
Project Collaboration:
- Collaborate with the executive team on special projects, research, and presentations, demonstrating versatility and adaptability.
Confidentiality and Discretion:
- Handle sensitive and confidential information with the utmost discretion, maintaining the highest level of confidentiality.
Requirements:
- Minimum of 5 years of experience providing executive-level administrative support, ideally with CEOs or senior executives.
- Proficient in Microsoft Office Suite and other relevant software tools.
- Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously.
- Strong written and verbal communication skills.
- Proactive and adaptable problem-solving and decision-making approach.
- High level of professionalism, attention to detail, and commitment to maintaining confidentiality.
- Bachelor's degree or relevant certification preferred.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!