Job Details
Qualifications:
- Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
- Familiarity with Document Management Systems, such as DeskSite.
- Strong organizational skills and attention to detail.
- Good judgment and interpersonal communication skills.
- Strong analytical and problem-solving abilities.
- Effective time management skills and ability to prioritize tasks.
- Proficient computer and Internet research skills.
- Ability to multitask and work independently.
- Maintains composure under pressure and meets deadlines.
- Ability to anticipate the needs of assignments.
- Maintains confidentiality and discretion.
- Continuous learning and development mindset.
Responsibilities:
- Assist and support lawyers in various assignments.
- Manage email correspondence and liaise with different departments.
- Maintain calendars, schedule meetings, and arrange travel.
- Analyze and process complex expense reports.
- Update client/matter lists and contacts.
- Handle annual mailings and route correspondence.
- Format, edit, and transmit documents.
- Proofread all work produced.
- Screen and transfer telephone calls, relay messages.
- Manage conflicts reports and new business forms.
- Coordinate client billing.
- Enter and finalize time entries.
- Maintain lawyers' files according to records management policy.
- Support visiting lawyers and clients when necessary.
- Collaborate effectively with internal and external stakeholders.
- Work harmoniously as part of a team.
- Take ownership of tasks and demonstrate commitment.
- Maintain a safe and organized work area.
Overall, the role requires a blend of technical skills, organizational abilities, interpersonal communication, and the capacity to handle various administrative tasks efficiently within a legal environment.