Administrative Coordinator, Bilingual English and Spanish or Arabic

Job Details

Job Details

Level
Entry

Job Location
Fairfax, VA - Fairfax, VA

Position Type
Full Time

Education Level
4 Year Degree

Salary Range
$27.00 - $28.00 Hourly

Travel Percentage
5 - 25%

Job Shift
Regular

Job Category
Admin - Clerical

Description

Job Description

The Administrative Coordinator is responsible for the administrative output for the program in terms of reporting and maintaining program records used for service confirmation to our contracting partner. The Administrative Coordinator cultivates a client-centered and trauma-informed approach to service provision and ensures that program reporting requirements are completed. The Administrative Coordinator also completes billable services based on client needs, completes educational sessions, and facilitates access to resources in keeping with the client facing duties of the Program Coordinator team.

Essential Functions

• Ensures compliance with program reporting requirements and oversees implementation of COA standards.
• Prepares daily and weekly reporting to referring agency and manage database of running client sessions for monthly invoicing.
• Organizes and guarantees the accuracy of data regarding program operations and service hours; assists in the preparation of financial reports.
• Manages all aspects of the Intake/Evaluation process including receiving, processing, communicating with, scheduling and follow-up for all new clients.
• Provides service and resource coordination to support the client and/or family in accessing necessary rehabilitative and social services.
• Research community resources and enhance database of legal, health, housing, English Language Learning, etc., services; facilitate client connections.
• Facilitates workshops, meetings, or education sessions associated with the program, including creation, management, and delivery of culturally responsive instruction, and orientation materials to clients.
• Responsible for data entry and maintenance of client case files; completion of all paperwork and service documentation in a timely manner.
• Coordinates and maintains program records of terminated/transferred clients; address related scheduling concerns; communicate with referring agency regarding clients.
• Ensures client, team member and employer confidentiality; comply with all HIPAA regulations.
• Actively establish, enhance, and maintain relationships with key governmental and nonprofit agencies as well as local community organizations.
• Other duties as assigned.

Qualifications

Qualifications and Education Requirements

• Bachelor's Degree
• Background check

Preferred Skills

• Strong organizational skills and ability to manage multiple projects simultaneously with attention to detail.
• Excellent oral, written and interpersonal skills, including good communication and "active" listening skills; strong public speaking/presentation skills.
• Strong analytical and data management skills, including proficiency in the use of data collection tools, electronic medical record databases and Microsoft Office 365
• Knowledge of community resources and services systems.
• Knowledge and experience in trauma-informed practices.
• Ability to operate and manage within a culturally diverse workplace
• Fluent in English and Spanish or English and Arabic (written and spoken)

 LUTHERAN SOCIAL SERVICES OF THE NAT

 05/24/2024

 Fairfax,VA