Job Details
Description
We're seeking a sharp legal assistant for our busy and growing law firm who can help our attorneys and paralegals assist our clients and keep the office running smoothly. You'll work with the team to prepare a variety of legal documents and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you're an excellent multitasker who thrives in a fast-paced environment, we want to hear from you! Plenty of opportunities to take on more responsibility in our growing firm. This is a full-time position in Mission Valley. It is NOT a remote position. Please do not call our office. Do not apply if you cannot commute or cannot work from 8:30 a.m. to 5 p.m.
The following benefits are available to full-time employees, after the probation period: health, dental, vision insurance, paid holidays, sick time, and vacation days.
Responsibilities
Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested
Ensure client billing is processed properly using daily time records and that you meet your minimum billing requirement on an ongoing basis.
Perform basic administrative tasks - organize documents, copy, scan, file
Communicate with existing clients in person, by phone, and by email
Manage paper and electronic files
Prepare files for attorney court appearances, and client meetings and keep them updated
Open and close client files according to the procedure
Calendar deadlines
Serve as a backup for other team members when they need a hand or a day off
Maintain client confidentiality
Qualifications
College graduate preferred
Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment
Must be able to type at least 50 WPM
Organizational skills and communication skills are necessary for this position
Some knowledge of legal software, case management, and docketing programs or the ability to pick up technology quickly
These items are non-negotiable:
You must be available to work and be in the office Monday - Friday, 8:30 am - 5:00 pm
Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment
You must have strong administrative skills and be detail-oriented
You must be comfortable working with various computer programs, databases, and systems
Proficiency in Microsoft Office (Word, Outlook, and Excel, as well as Adobe Acrobat)
You must be reliable, trustworthy, and able to maintain strict confidentiality
You don't think making coffee or getting our guests a beverage is beneath you or pitching in when there are deadlines or anybody needs assistance
You must be a positive, high-energy team player who is results-oriented - No Drama
Must be able to lift and move at least 25 pounds (File boxes)
Must be able to work with all of our clients with the same dedication and respect, including members of the LGBTQ community.
Prior office experience is required.
You should apply for this position:
If you are a people person
If you feel you can work with people who are divorcing
If you are looking for more than a clock-in/out job
Willing to grow or learn new skills
If you think "It's not my job" is not an acceptable response to anyone
If you value the privacy or confidentiality of others or the nature of the work we do
Prior legal/law firm experience is not required. Spanish-speaking is a plus.