Job Details
Typical pay range: $19.75 - $24.23 per hour based on experience.**ST. CHARLES HEALTH SYSTEM**
**JOB DESCRIPTION**
**TITLE:** Centralized Service Representative
**REPORTS TO POSITION:** SCMG Ambulatory Call Center Supervisor
**DEPARTMENT:** St. Charles Medical Group
**DATE LAST REVIEWED:** June 2021
**OUR VISION:** Creating Americas healthiest community, together.
**OUR MISSION:** In the spirit of love and compassion, better health, better care, better value
**OUR VALUES:** Accountability, Caring and Teamwork
**DEPARTMENTAL SUMMARY:** St. Charles Medical Group encompasses practices in three Central Oregon counties and numerous specialties including family care, internal medicine, obstetrics and gynecology, pediatrics, immediate/urgent care, cardiology, pulmonology, rheumatology, general surgery, cancer care, and sleep medicine. SCMGs One Call department supports clinical departments by providing incoming phone call support, scheduling, and registration activities. We encourage collaboration between clinical and non-clinical staff to assure we are providing our community with comprehensive and compassionate health care.
**POSITION OVERVIEW:** The **Centralized Service Representative (CSR)** provides telephone and digital support for patients, their representatives, and provider offices. This requires broad and comprehensive knowledge of diverse and wide-ranging scheduling protocols and procedures, including complex scheduling scenarios and patient pathways. CSRs schedule appointments and procedures using electronic scheduling systems in adherence with varying and unique practice protocols for numerous specialty clinics. CSRs review referral information to ensure accuracy in scheduling; report potential issues, clarify and/or collect any missing information and coordinate the schedules of providers, nurses, examination rooms and equipment. This position does not directly manage any other caregivers.
**ESSENTIAL FUNCTIONS AND DUTIES:**
Pre-registers the patient in the electronic health record system, accurately collects patient demographics, insurance information and may collect required co-pay/deposits.
Performs real time eligibility for insurance benefits. Updates database and patient profiles to reflect the most current contact information.
Responsible for processing and routing large volumes of diversified patient telephone calls accurately in accordance with clinic and St. Charles Medical Group established protocols.
Responsible for accurately scheduling patient appointments across multiple service lines following established protocols that promote positive patient experience, physician satisfaction and scheduling efficiencies.
Communicates patient and provider requests and responds accurately using the appropriate procedures for contacting clinics and/or clinic staff.
Utilizes advanced active listening skills to handle special and priority calls such as urgent and emergent conditions in accordance with St. Charles Medical Group established protocols.
Addresses, deescalates or appropriately routes patient complaints or concerns.
Accesses and maintains all department specific files, programs and recall systems.
Actively participates in achieving organizational and department goals.
Ability to work as part of a Care Team with providers and clinical staff.
Supports the vision, mission, and values of the organization in all respects.
Supports Value Improvement Practice (VIP- Lean) principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
Provides and maintains a safe environment for caregivers, patients, and guests.
Conducts all activities with the highest standards of professionalism and confidentiality.
Complies with all applicable laws, regulations, policies, and procedures, supporting the organizations corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient, and accurate.
May perform additional duties of similar complexity within the organization, as required or assigned.
**EDUCATION:**
**Required:** High school diploma or GED.
**Preferred:** N/A
**LICENSURE/CERTIFICATION/REGISTRATION:**
**Required:** N/A
**Preferred:** N/A
**EXPERIENCE:**
**Required:** Minimum one (1) year of paid customer service work experience.
**Preferred:** One (1) year of clerical support in a healthcare setting or one (1) year call center experience.
**PERSONAL PROTECTIVE EQUIPMENT:**
Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.
**ADDITIONAL POSITION INFORMATION:**
Must adapt quickly to frequent process changes and improvements.
Is reliable, engaged, and provides feedback as to improve processes and policies.
Attends all department, team, and company meetings as required.
Responds to all customer and emergency calls in a confident rapid accurate pleasant and professional manner with the ability to remain calm in emergency situations.
Requires exceptional critical thinking and analytical skills with the ability to work under minimal supervision.
Requires strong communication, customer service interpersonal skills and telephone etiquette.
Ability to prioritize workflow according to pre-set instructions.
Must have excellent communication and organizational skills with ability to interact with a diverse population and professionally represent St. Charles Health System with internal and external sources .
Strong teamwork and collaborative skills.
Ability to multi-task and work independently.
Attention to detail.
Performs basic math (add, subtract, multiply and divide) calculations.
Performs intermediate to advanced math (analysis, statistics, significant data, or number manipulation).
Intermediate ability and experience in computer applications, specifically electronic medical records system, MS Office, MS Teams, and Excel.
**PHYSICAL REQUIREMENTS:**
Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level.
Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation.
Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing or pulling 1-10 pounds, grasping/squeezing.
Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing or pulling 11-15 pounds, operation of a motor vehicle.
Never (0%): Climbing ladder/step-stool, lifting/carrying/pushing or pulling 25-50 pounds, ability to hear whispered speech level.
Exposure to Elemental Factors
Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.
Blood-Borne Pathogen (BBP) Exposure Category
No Risk for Exposure to BBP
Schedule Weekly Hours:
40Caregiver Type:
RegularShift:
First Shift (United States of America)NoJob Family:
REPRESENTATIVEScheduled Days of the Week:
Monday-FridayShift Start & End Time:
740am-5pmSt. Charles Health System is a private, nonprofit organization, dedicated to providing high-quality care and the latest in health care technology to the communities it serves. Headquartered in Bend, Ore., St. Charles is an integrated delivery system, with a strong focus on population health, that provides a full range of evidence-based health care services within a 32,000-square-mile area in Central and Eastern Oregon.
The health system owns and operates a trauma level II, tertiary referral center in Bend, a trauma level III, type B rural hospital in Redmond, and trauma level IV critical access hospitals in both Prineville and Madras. As the largest employer in Central Oregon, St. Charles Health System and St. Charles Medical Group care for our communities in more than two dozen outpatient clinics and