Job Details
Job Overview
This is a specialized position responsible for performing tasks associated with Loudoun County Public School Board payroll policies and regulations. This position will verify employee data and prepare verification of employment documentation. This position will be the primary person to answer the Payroll Divisions telephone inquiries. This is a fast-paced position and this person must have knowledge of payroll procedures to be able to respond to inquiries from employees.
Roles and Responsibilities
The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.
- Responds to all payroll inquires, through telephone, email, & in person communicate for the Payroll Division.
- Verifies accuracy of all new employee data in the Oracle system; distributes paperwork to respective personnel for processing.
- Responds to inquiries regarding timecards, deductions, earnings, leave balances, direct deposits, & payslips.
- Prepares verification of employment for housing, rentals, & mortgages.
- Prepares stop/void/reissue payment requests.
- Processes deductions from employees' pay for W-2 reprints & overpayments.
- Scans payroll documentation for records retention.
- Assists employees with setting up & viewing their electronic payslips, direct deposits, tax withholding forms, & Form W-2.
- Manages all purchase card transactions & bookkeeping for the Payroll Division.
- Issues Rapid Pay Card (payroll card) to employees.
- Responds to subpoena requests by providing payroll documentation.
- Shreds the division's confidential payroll documents.
- Manages the mail for the entire division, including sending, receiving, and distributing.
- Reserves and setup meeting rooms for payroll related events.
- Maintains the content on internet & intranet for the Payroll Division.
- Maintains and tracks of all payroll equipment & supplies.
QualificationsBelow are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.
Education High school graduate or GED required
Experience Experience in working with automated payroll system; or any equivalent combination of education, experience, and/or training to demonstrate the standards, concepts and guidelines to perform the responsibilities of the position
Licenses and Certifications NA
Knowledge, Skills and Abilities- Knowledge of payroll processing procedures, and standard office practices, procedures, and equipment
- Ability to operate standard office equipment such as photocopiers, scanners, printers, eFax, & personal computer
- Strong communication skills
- Experience in collaborative teamwork
- Strong ability to organize
- Ability to work under pressure with frequent interruptions
- Knowledge of Microsoft Office
Physical RequirementsThe following provides a brief description of physical requirements for this job:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Reports to: Supervisr, Payroll
FLSA Status: Non-exempt
Months/Days/Hours: 12 months/ 254 days/ 8 hours
Salary Level: (insert level, ex.: Universal 7
Salary Scale:
Salary Range: $24.08-$30.97
Remote Work Eligible: Partial
Remote Work DisclosureThe following guidelines apply to jobs and positions where employees have been identified as having the potential to work remotely. Remote work is defined as completing one's duties and responsibilities at a site other than one's assigned duty location. In order to be eligible for remote work privileges, an employee must have demonstrated consistent, positive performance and have the support and approval of their direct supervisor. In addition, these employees must have reliable high-speed internet and a designated workspace that allows them privacy while completing sensitive and confidential work. Employees who are non-exempt and are working remotely will work their regular scheduled hours and gain prior approval from their supervisor if they work more than 8 hours a day or more than 40 hours in a workweek. Remote work privileges can be amended, changed, or revoked based upon the performance of the employee, as well as the needs of Loudoun County Public Schools.