Job Details
Description
Our busy legal firm is looking for an efficient, organized legal assistant to help our attorneys and paralegals assist our clients and ensure we're operating efficiently. You'll assist with the preparation of legal documents, and handle all office correspondence including answering phone calls and emails, arranging meetings and travel, and reminding the team of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you.
Responsibilities
Sorting and organizing digital documents
Entering data into spreadsheets, documents, and forms
Scheduling calls, meetings, and mediation sessions
Retrieving documents from clients and other law firms
Assist with the creation of various legal documents, and proofread documents as needed
Undertaking other duties as needed to ensure the firm operates efficiently
Conduct legal research, when necessary, with guidance from attorneys and paralegals
Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a needed
Be willing to take on any other necessary administrative tasks to help the firm run smoothly
Qualifications
Ability to comfortably use all Microsoft Office products
Candidates should have strong organizational skills and communication skills
Able to meet demanding deadlines in a fast-paced environment
Must be able to type at least 50 WPM
At least 1-2 years of previous experience in a law firm setting performing administrative tasks