Job Details
PEI Global Partners is seeking a highly organized and detail-oriented Executive Assistant to join our team in New York City. The ideal candidate will play a crucial role in supporting two of the firm s four Partners by providing comprehensive executive and personal assistance. This position requires excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced and demanding environment.
Responsibilities
Executive Assistance
- Manage executives' calendars, including scheduling meetings, and appointments
- Screen and prioritize incoming communications, including emails, phone calls, and mail
- Coordinate logistics for internal and external meetings, including room bookings and catering arrangements
- Maintain executives data / contacts in the firm s CRM system
- Assist with special projects and initiatives as assigned by executives
- Liaise with various teams to ensure seamless execution of meetings and events
- Arrange complex travel itineraries, including flights, accommodations, and ground transportation
- Monitor travel changes and provide timely updates to all relevant parties
- Monitor and code expenses for the executives within QBO in a timely manner
- Maintain and organize electronic and physical filing systems, ensuring easy retrieval of important documents
- Serve as a point of contact for clients, demonstrating professionalism and exceptional customer service
Personal Assistance
- Provide personal support to executives, including managing personal calendars and appointments
- Arrange personal travel, accommodations, and entertainment as requested
- Assist with personal errands and tasks, such as shopping, event planning, and household management
- Coordinate family-related activities and appointments, including children's schedules if applicable
- Maintain confidentiality and discretion regarding personal matters
Qualifications
- Strong organizational skills with the ability to prioritize tasks and manage time effectively
- Excellent communication and interpersonal skills, both written and verbal
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Discretion and the ability to handle confidential information with utmost sensitivity
- Ability to work independently and collaboratively in a team-oriented environment
- Bachelor's degree in Business Administration, Human Resources, Communications, Marketing or a related field is preferred
- Experience with QBO is preferred
Benefits
- Opportunity for a discretionary bonus based on value add
- Medical, dental, vision, and disability insurance
- 401(k) matching
- Gym stipend
- Generous paid time off
Salary
*Please note: This position is located in New York City. You are expected to commute to the Midtown Manhattan office Monday through Friday from 9am - 6pm.*