Job Details
Salary: $17.00 Hourly
Location : Snow College - Richfield, UT
Job Type: Part-time
Job Number: 00491
VP Organization: Financial and Administrative Services
Department: Human Resources
Opening Date: 05/16/2024
Closing Date: Continuous
Description
The College Human Resources Administrative Assistant plays a vital role in supporting the Human Resources department of the college. This position involves providing administrative assistance to HR staff, maintaining employee records, assisting in recruitment and onboarding processes, and ensuring compliance with federal, state, and local laws, and college policies and regulations. The ideal candidate will possess strong organizational skills, attention to detail, and a commitment to maintaining confidentiality.
Qualifications
Graduation from an accredited institution with a high school or equivalent diploma; associate or bachelor's degree preferred. Previous administrative experience, preferably in a human resources or higher education setting.
Major Responsibilities/Duties
Key Roles & Responsibilities:1. Provide administrative support to the Human Resources department, including answering phones, responding to emails, and managing correspondence.2. Maintain accurate and up-to-date employee records, including personal information, employment history, and benefits enrollment.3. Assist in the recruitment process by posting job openings, reviewing applications, scheduling interviews, and conducting background checks.4. Prepare and distribute HR-related documents, such as offer letters, employment contracts, and orientation materials.5. Coordinate new employee orientation sessions and assist with onboarding procedures, including paperwork completion and benefits enrollment.6. Assist in managing employee benefits programs, including health insurance, retirement plans, and tuition reimbursement.7. Assist in organizing HR-related events and training sessions for college employees.8. Ensure compliance with federal, state, and local employment laws and regulations.9. Assist HR staff with special projects and initiatives as needed.
Knowledge, Skills, & Abilities:Knowledge (Factual or procedural information that a person possesses and can apply):
- Human Resources Policies and Procedures: Understanding of HR principles, policies, and procedures related to recruitment, hiring, onboarding, training, benefits administration, and employee relations.
- Employment Laws and Regulations: Familiarity with federal, state, and local employment laws such as Equal Employment Opportunity (EEO), Fair Labor Standards Act (FLSA), Americans with Disabilities Act (ADA), etc.
- Administrative Procedures: Knowledge of general administrative tasks including data entry, record-keeping, filing, scheduling, and managing correspondence.
- Confidentiality: Understanding of the importance of maintaining confidentiality when handling sensitive HR information.
Skills :
- Communication Skills: Ability to effectively communicate verbally and in writing with employees, applicants, and external contacts.
- Customer Service: Skill in providing excellent customer service to employees and job applicants, addressing their inquiries and concerns promptly and professionally.
- Organizational Skills: Capacity to prioritize tasks, manage multiple deadlines, and maintain accurate records in a fast-paced environment.
- Attention to Detail: Skill in accurately completing forms, data entry, and documentation with attention to detail to ensure accuracy and compliance.
- Computer Skills: Proficiency in using HRIS (Human Resources Information Systems), MS Office Suite (Word, Excel, PowerPoint), and other relevant software.
Abilities:- Problem-Solving: Ability to identify issues, analyze situations, and propose solutions to HR-related problems.
- Teamwork: Capacity to collaborate effectively with HR team members and colleagues from other departments.
- Adaptability: Ability to adapt to changes in procedures, policies, or technology in the HR field.
- Time Management: Ability to manage time efficiently and meet deadlines while handling multiple tasks.
- Interpersonal Skills: Ability to build rapport and maintain positive relationships with employees, applicants, and external contacts.
Additional InformationApplications received by 11:59 PM on May 27, 2024, will be eligible for review by the hiring committee. Applications received after that date may not be reviewed by the hiring committee unless deemed appropriate by the college administration. Snow College is an Equal Opportunity/Affirmative Action employer and educator.
With campuses in both Ephraim and Richfield, Snow College offers programs and courses that are highly interactive and are designed to reach a broad spectrum of students: high school students desiring college courses, traditional on-campus students, technical education students, online students, non-traditional students who wish to start or complete a degree. Snow is committed to the success and positive experience of every one of these students.
Snow College is a two-year public college, and in January 2020, The Chronicle of Higher Education ranked Snow College #1 in the nation for student success in two-year colleges. Located in the heart of Utah, at the foot of the Wasatch Mountains, Snow College is one of the oldest comprehensive two-year college in the Western United States.
The College was established in 1888; excellence continues to be the hallmark of all our work and activities. We are the preferred choice of approximately 6,000 students, with 600 students attending the Richfield campus, who want a small College experience filled with a variety of many different activities, events, and performances. With campuses located in Ephraim, Richfield, and online, students complete degrees in Associate of Arts, Science, or Applied Science with numerous specialized, short-term technical training certificates and diplomas including a few Bachelor's degrees. To learn more about Snow College, please visit our website.
To find out the most current information on perks offered by Snow College to part-time employees, please review the following
362 PART-TIME EMPLOYEE PRIVILEGES
April, 1997; Rev/May, 2000 (Effective July 1, 2000) Definition.
A part-time adjunct faculty member is employed at less than 75% time annually and teaches at least one credit hour or more.
A part-time staff member is employed at less that 75% time annually. The employment time is three continuous months at an average of 15 hours a week.
Student hourly employees are exempt from the part-time privileges of this policy.
Privileges.
Upon authorization by the hiring department, part-time employees as defined under this policy will be issued a Snow College Part-Time Staff/Faculty Identification Card at the time of hire. The card entitles the holder to all of the privileges associated with a Full-Time Staff/Faculty Identification Card including, but not necessarily limited to, general admission or discounted prices for athletic and cultural events; Snow College library card issuance; computer network, Web, and e-mail access; bookstore sponsored discounts; and other discounts associated with the ID card at either campus. Supervisors have the right to terminate the privileges at any time during the fiscal year.
Non-inherent Privileges.
Privileges of full-time employees such as, but not necessarily limited to, college parties or gatherings, professional development activities, office/computer/telephone access, current expense budgets may be provided to part-time employees only at department discretion.