Office Administrator

Job Details

Allied Business Solutions is currently seeking a Office Administrator to join our team in Spanish Fork, UT.

Responsibilities:

• Answering/Manage all incoming calls and route appropriately.
• Greet walk in customers.
• Data Entry: entering service call information in operations system.
• Data Entry: entering sales orders in system, track for receipt and fulfillment/invoice accordingly.
• Post AR receipts and record deposits accordingly.
• Provide excellent customer service: Develop working relationships with internal and external customers.
• Ensure that voicemails for the branch and after hours are attended to promptly.
• Maintain customer databases and ensure accuracy of account information.
• Manage office supplies for branch employees.
• Maintain cleanliness in conference rooms and showrooms.
• Order catering for meetings and company events, as requested.
• Setup and clean up of in-house demonstrations.
• Backup for other administration personnel.
• Other duties as assigned.

Requirements:

• Outstanding interpersonal skills.
• Well-organized and responsible with aptitude in problem-solving.
• Strong data entry skills with an eye for detail and accuracy.
• Ability to work independently and within a transformational team environment.
• Ability to capture and document business and reporting requirements.
• Detail oriented with outstanding customer service skills.
• Dependable, trustworthy and self-motivated.
• Experience and proficient use of Microsoft Office Suites.

Essential Qualifications:

• Minimum of 1-2 years in office administration/customer service focused role.
• Attention to detail and high level of accuracy.
• Excellent communication skills (written and verbal) to facilitate discussions with all internal departments in a diplomatic and constructive manner and to support customer relations.
• Strong organization and problem-solving skills.
• Strong computer skills: Windows based PC programs; (i.e., Excel, Word, and Outlook).
• Positive, friendly, and supportive attitude.
• Excellent time management skills, adherence to company policies, programs and work rules.
• Highly motivated, self-directed and results driven.

Other Requirements:

• Physical demands include sits, squats, bends, lifts and moves during working hours.
• Responsibilities may change from time to time. Allied Business Solutions reserves the right to add or delete duties and responsibilities at the discretion of ABS and its executives.
• This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

 Allied Business Solutions

 05/27/2024

 Spanish Fork,UT