Job Details
Department: Clerk of Courts
Anticipated Work Schedule: Monday - Friday, 8:30 AM - 4:30 PM
Reports To: Division Supervisor
Full Time or Part Time: Full Time
Regular or Temporary: Regular
Bargaining Unit: CWA Local 4340
Classified or Unclassified: Unclassified
FLSA: Non-exempt
The purpose of this classification is to perform specialized and complex receptionist, clerical, and clerical accounting work that may include accounts payable, accounts receivable, journal entries, judgment liens, bonds, expungements and orders of sales in support of both criminal and civil courts; to invoice, receive, record and provide receipts related to court proceedings and requirements; provide general information and assistance to County Court staff, attorneys, businesses, and the public; seal records as deemed by order of the Court.
Requirements:
High school diploma or GED with five years clerical experience; or an equivalent combination of education, training, and experience.
Responsibilities:
* Accepts, prepares, processes, and records all filings including, but not limited to initial complaints, judgement liens; summons, case information forms, bindovers, and indictments filed electronically and in paper form; assigns case numbers; maintains various accounting records and financial transactions including accounts payable, accounts receivable, judgments, liens, garnishments, and purchasing related to various court records, documents, and procedures; calculates costs; receives funds and payments and issues vouchers; accepts bond payments and posts bonds; receives funds and payments by check, cash, and credit card; reviews, verifies, and records required information and transactions; prepares and sets up case files, organizes documents, and files information in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents; prepares, validates, and scans confidential and/or sealed court records for digital imaging; attends court proceedings and performs duties in the courtroom; enters information into department databases; processes passport application materials; verifies information for accuracy, completeness, and redactions; records and processes secret indictments; removes and redacts sealed and expunged case records; records and processes civil stalking protection orders, domestic violence protection orders, and criminal protection orders; corrects errors as necessary; updates court records and case information.
* Maintains the necessary accounting records to support processed transactions related to area of assignment; processes journal entries; processes, enters, verifies and reconciles numerical or financial data.
* Prepares certificates, reports, cost summaries, and documentation; verifies court dates; compiles and prepares reports; compiles technical information related to area of assignment; types, enters, proofreads and processes a variety of documents and data; enters court-related information into department databases; verifies information for accuracy and completeness; makes copies and distributes to appropriate parties.
* Responds to questions regarding area of assignment; assists County Court staff, County Sheriff staff, County Prosecutor staff, attorneys, businesses, and the public in person or by phone; provides basic information on court policies and procedures; provides information regarding Clerk of Court E-filing system; provides basic information regarding court costs; receives and responds to questions and requests for documentation and information; redacts confidential information from documentation provided to the public; researches inquiries to provide accurate responses.
* Processes incoming and outgoing mail; retrieves and mails documents; prepares and manages mail receipts; sorts and delivers incoming mail; compiles and prepares documentation for mailing or delivery as needed; sorts, organizes, labels, and addresses outgoing mail; scans outgoing mail; delivers documents in person or through established mail delivery systems; maintains related documentation.
* Legal Account Clerk 3s may also perform any duties regularly performed by Legal Account Clerks 1s and Legal Account Clerk 2s as necessary.
Application Process
This is an unclassified position. Human Resources will check your application to make sure you meet the minimum qualifications. HR helps the hiring department decide who to follow up with for interviews and then a job offer. Most of our communication with candidates is through email. Regularly check the email address you gave us in your job profile. Watch your Spam folder, just in case. If we offer you a job, you must pass a drug screen and background check before the offer becomes final. Prior criminal convictions do not automatically disqualify you from employment; the County looks at criminal convictions on a case-by-case basis using the guidelines in Chapter 306 of the County Code.
EQUAL OPPORTUNITY EMPLOYER
Cuyahoga County is committed to fostering a diverse and inclusive workforce, which includes building an environment that respects the individual, promotes innovation and offers opportunities for all employees to develop to their full potential. A diverse workforce helps the County realize its full potential. The County benefits from the creativity and innovation that results when people with different experiences, perspectives, and cultural backgrounds work together. The County is committed to providing equal employment opportunities for all individuals regardless of race, color, ancestry, national origin, language, religion, citizenship status, sex, age, marital status, sexual preference or orientation, gender identity/expression, military/veteran status, disability, genetic information, membership in a collective bargaining unit, status with regard to public assistance, or political affiliation. If you need assistance applying or participating in any part of the candidate experience, contact Human Resources at 216-###-#### and ask to speak with a talent acquisition team member.