Accounting Technician

Job Title: Accounting Technician

Location: Nashville, Tennessee

Duration: 8+months

Type: Contract





RESPONSIBILITIES



Resolving Conflicts and Negotiating with Others:

• Manages complaints from internal and external customers effectively by providing clear

and accurate information and possible courses of action to resolve the issue(s).

• Resolves pay issues by producing payroll supplemental as required.

Training and Teaching Others:

• Provides training to new employees in an equivalent role as needed.


• Provides training to co-workers in the operation of accounting based databases, policies,


• and procedures.

Processing Information:

• 1. Processes paycheck modifications including, but not limited to, garnishments,

overpayments, and salary adjustments.

• 2. Processes accounting transactions in electronic databases between two or more state

agencies.

• 3. Generates requisitions, purchase orders, receipts, and vouchers originating in assigned

work unit as necessary.

• 4. Calculates overall invoice totals, account adjustments, and purchases/account deductions

to generate reports, spreadsheets, and adjustment forms.

• 5. Applies cash and checks received to appropriate accounts.


• 6. Calculates and disburses funds from trust fund accounts as required.


• 7. Categorizes expenses using appropriate expense codes to ensure proper allocation.


• 8. Resolves employee time sheet exceptions as necessary.


• 9. Codes adjustment sheets based on information received to adjust accounts.


• 10. Codes requisitions using appropriate product/category codes to assign the goods/services

to the correct account.



Evaluating Information to Determine Compliance with Standards:

• Audits travel expenses, requisitions, accounts receivable, and accounts payable vouchers.


• 2. Reviews payable time detail report and preliminary payroll register to ensure correct

payroll processing and correct payouts to employees.

• 3. Audits state credit card purchases.


• 4. Audits documentation attached to account requests to ensure completeness and accuracy.


• 5. Verifies all fields on submitted invoices/adjustments to match information in electronic




• 6. Audits commissary counts against electronic inventory data to ensure accuracy.


• 7. Verifies receiving report against billing invoices to ensure accuracy.


• 8. Verifies electronic data entries with outside vendors to ensure accuracy.

QUALIFICATIONS:



Education and Experience:

• Education equivalent to graduation from a standard high school and experience equivalent to two years of full-time clerical accounting or auditing work.

Substitution of Experience for Education:

Qualifying full-time clerical accounting or auditing experience may be substituted for the required education on a year-for-year basis.



Substitution of Education for Experience:

• Accounting coursework from an accredited college or technical institute may substitute for the required experience under one of the following conditions: 4.5 quarter hours in accounting or bookkeeping is equivalent to a one-year substitution, 9 quarter hours in accounting or bookkeeping is equivalent to a two-year substitution; 12 quarter hours in accounting or bookkeeping is equivalent to a two and a half year substitution; 15 quarter hours in accounting and bookkeeping is equivalent to a three-year substitution.

COMPETENCIES

• Competencies:


• Time Management


• Customer Focus


• Listening


• Patience


• Self Knowledge


• Business Acumen


• Functional Technical Competencies


• Priority Setting


• Decision Quality


• Problem Solving

Knowledge:

• Basic knowledge of accounting principles


• Basic knowledge of mathematics (arithmetic)


• Basic knowledge of computer operation


• Basic knowledge of customer and personal service


• Basic knowledge of clerical procedures including but not limited to operation of calculator, basic office equipment, and filing procedures


• Basic knowledge of office productivity software including but not limited to Microsoft Excel, Word, and Outlook

Skills:

• Intermediate reading comprehension skills


• Basic keyboarding skills


• Basic mathematic skills (arithmetic)


• Basic organizational skills


• Basic critical thinking skills


• Basic teaching and coaching skills


• Basic time management skill


• Basic speaking skills


• Basic monitoring skill


• Basic coordination skills


• Basic negotiation skills


• Active listening skills


• Active learning skills


• Service orientation skills