Job Details
JOB TITLE: Corporate Administrative Assistant
FLSA STATUS: Full Time/Exempt
DEPARTMENT: Office
REPORTS TO: Accounting Department
POSITION SUMMARY:
A positive and skilled professional who is responsible for advanced administrative support for executive members and senior management. Primarily responsible for providing effective customer service in an administrative roll, the position also requires responding to incoming calls with professionalism and compassion. The candidate must be flexible as the position may require working after hours.
ESSENTIAL SKILLS AND EXPERIENCE:
- Three years in an administrative or customer service position preferred.
- Experience in marketing.
- Proficient in Microsoft Office products, building reports and spreadsheets. Proficient in Apple products.
- Excellent verbal and written communication skills, friendly and courteous demeanor in person and on the phone; handle call volume professionally and efficiently.
- Ability to prioritize in a fast-paced team environment; organized and a team player but can excel independently.
- Strong math skills with previous invoicing or accounts payable/receivable experience preferred.
- Solid problem-solving skills to address customer issues.
- Attention to detail and accuracy are critical skills for the position.
- Motivated to grow within the roles and responsibilities.
- Contribute creative and ambitious ideas to take on challenges to improve the overall operation, as well as voice thought provoking questions.
POSITION RESPONSIBILITIES:
- Process customer orders/changes and update clients according to established processes.
- Process all invoicing for customers after an order has shipped.
- Deliver timely and accurate information to account executives regarding invoicing and freight.
- Entering and reconciling vendor receipts and purchase orders, as well as general CRM database maintenance.
- Provide administrative support to senior and executive staff, assisting in special projects regularly.
- Available via email and cell phone after hours depending on customer and internal needs.
- Any other duties that are assigned.
The company offers a competitive benefits package including 401k, Medical, Dental, Vision, Comprehensive Voluntary Coverage Plan, 10 paid holidays a year, and paid vacation time all in a professional setting.
Conducts pre-employment drug screening including random screening for a safe work environment.
Employment Type
Full-time