Job Details
Position Summary:
This is a responsible non-supervisory position. The AP/AR/Payroll Specialist is responsible for the financial processing of transactions for Heart City Health. Duties include processing vendor invoices into the accounting system, obtaining approval for vendor payments, supporting the payment of invoices and accurate record keeping. The role will support the processing of travel and expense reimbursement using MIP Abila accounting system and coordinate with HR payroll processing using ADP system.
Essential Functions:
Accounts Payable:
Ensures that for all PO related invoices that the 3-way match process of gathering the PO, Receiving Approvals and Invoice copy occurs timely and is accurate. Request approval as needed on service-related invoices.
Ensures that all non-PO invoices get timely approvals and that GL accounting coding on invoices is accurate.
Processes and enters all A/P invoices and expense reports into MIP Abila, including ensuring correct GL Account coding.
Mail/Distribute signed checks including assembling check payment advice to invoices
Assists with reconciling vendor statements, including asking vendor for missing invoices we do not have.
Assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline.
Review employee expense reports and ensure receipts are attached and approvals received
Files, maintains, and distributes accounting documents, records and reports.
Performs other duties as required to support Accounting and HR Department.
Analyzing workflow processes
Payroll:
Review employee time punch edits made by managers to ensure accuracy and consistency
Provide assistance with problem troubleshooting and resolves employee pay discrepancies
Maintain contact with any vendor to investigate discrepancies, resolve issues
Manage payroll files and other record keeping, Reconcile key A/P accounts
Accounts Receivable:
- Responsible for full cycle Patient Accounts Receivable function including managing A/R Inbox, desktop deposits, cash collections, posting of cash and sending invoices and statements.
- General ledger activities include preparing A/R and A/P related journal entries.
- Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
Knowledge, Skills, and Abilities:- Working knowledge of bookkeeping/accounting theories and practices and accepted office procedures
- Ability to perform a volume of numerical detail work accurately and quickly, and to operate a calculator by touch.
- Ability to understand and follow complex oral and written instructions.
- Ability to prepare financial and other records in a systematic, neat, legible manner.
- Ability to establish and maintain effective working relationships with co-workers, management, vendors, and the general public.
- Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
Education, Experience and Licensure:- Minimum Associate degree in business or accounting
- Bachelor's degree in business, accounting, or related field is preferred.
- Three years' experience in accounting and/or similar roles.
- Competency with MIP Abila or similar accounting systems, working experience with ADP payroll system
- Must have strong Microsoft Excel skills - pivot tables, manage multiple spreadsheets, and formulas
- Excellent data entry skills required
- Comfortable with and accurately do math and calculations
- Good listening and communication skills
- High attention to detail
- Must have strong ethics and be able to be highly confidential
- Ability to work independently and as part of a team
Physical Demands:- May sit for long periods of time