Job Details
Growing Company is seeking a customer centric Executive Administrative Assistant-
Duties/Responsibilities:
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors and clients.
- Maintains filing systems as assigned.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules meetings, appointments for managers or supervisors and office luncheons.
- Occasionally, prepares agendas and schedules for meetings.
- Prepares Better Business Bureau responses.
- Maintains office supplies and coordinates maintenance of office equipment.
- Maintains a system for recording expenses and the use of petty cash.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
Education and Experience:
- Highschool education or greater.
- Three to five years of experience in an administrative role.
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
- Leadership- the individual demonstrates ethical and followership behaviors which promotes Asbury Automotive standards resulting in a cohesive and effective team.
- Compliance the individual understands and adheres to all Company standards, state and federal laws and regulations as well as product pricing guidelines of all lenders, agencies or business partners.
- Customer Service the individual understands their role in providing excellent customer service through the defined Asbury Automotive processes which promote efficiencies, fairness and cost effectiveness.
- Ethics/Integrity the individual represents Asbury Automotive by conducting themselves in a professional and courteous business manner that demonstrates integrity and avoids the actual or perception of a conflict of interest.
- Oral Communication the individual clearly identifies and professionally expresses issues in positive or negative situations.
- Planning/Organizing the individual prioritizes and plans work activities and uses time efficiently.
- Quality the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
- Dependability the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
- Safety and Security the individual observes safety and security procedures and uses equipment and materials properly.