Job Details
Company Background:
TA is a leading global private equity firm focused on scaling growth in profitable, high-quality companies. Investing as either a majority or minority investor, we work collaboratively with founders and management teams at our portfolio companies to help accelerate growth and deliver lasting shareholder value. To date, TA has invested in more than 560 companies across our five target industries technology, healthcare, financial services, consumer and business services. We believe that our deep sector knowledge, investment experience and strategic value-add capabilities provide the firm with an edge in identifying and creating value for our companies. Our global team of more than 260 employees, which includes over 150 experienced investment professionals, Strategic Resource Group and Capital Markets Group team members, are based in Boston, Menlo Park, Austin, London, Mumbai, and Hong Kong. Since TA s founding in 1968, the firm has raised $65 billion in capital. More information about TA can be found at www.ta.com.
Position Overview:
We are seeking a Senior Coordinator to provide administrative and project support to our Chief Operating Officer (COO) and General Counsel (GC). The Senior Coordinator is responsible for calendar management, coordinating travel schedules, and project support for both the COO and GC. Additionally, the Senior Coordinator will support the COO and the Executive Committee in preparing and consolidating materials for critical internal meetings and coordinating workflow for confidential work streams.
The position is based in Boston and offers a hybrid work schedule as determined by the needs of the COO and GC. The individual should have flexibility for in-office and offsite support as well as weekend support, as needed.
Responsibilities include:
- Plan, coordinate, and ensure that the COO/GC s schedules are efficiently constructed to support key priorities and goals. Serve as a gatekeeper for calendar access and proactively adjust schedules as needed for time-sensitive and priority issues.
- Ensure the COO and GC are well-informed of upcoming commitments and assist in preparing for meetings by providing relevant information in advance.
- Support the COO and Executive Committee to consolidate, edit, and distribute materials in connection with key internal meetings, including agendas and supporting documents (e.g., PowerPoint presentations, memos, spreadsheets, etc.)
- Support the COO and Executive Committee in drafting and managing the preparation of materials for our global annual offsite gatherings.
- Support the COO and Executive Committee in the coordination of sensitive firmwide activities, including the compensation process.
- Assist the GC as he provides legal support across the corporate entity, funds, transactions, and the portfolio.
- Maintain the highest level of confidentiality for all documentation and information processed; especially as it relates to sensitive employee and attorney client privileged matters.
- Represent the firm in a highly professional manner. Liaise with internal and external stakeholders on behalf of the COO and GC.
- Coordinate all travel arrangements. Understand travel preferences and provide itineraries.
- Manage expenses by collecting receipts and creating expense reports in the Concur system.
- Off-hours assistance and ad hoc projects as needed.
Qualifications:
- Must have at least 5 years of experience in an administrative function, preferably supporting an executive.
- Financial services industry experience is a plus, but not required. Professional services experience preferred.
- Exceptional interpersonal skills with the ability to interact with all levels across the firm.
- Impeccable project management and organizational skills with high attention to detail.
- Advanced competency in Microsoft Office (Word, Excel, PowerPoint, Outlook), experience with Concur a plus.
- Comfortable editing and creating Word, Excel and PowerPoint documents based on directions and feedback from executives.
- Ability to proactively identify and assess problems/issues, think critically, and use sound judgment to develop solutions.
- Excellent verbal and written communication skills with the ability to communicate clearly and efficiently.
- Ability to prioritize, multitask and work with frequent interruptions and/or shifts in priorities in a dynamic, deadline-driven environment.
- Must exhibit a high degree of confidentiality with the ability to handle situations with tact and diplomacy.
- Team player who can work effectively with a wide range of people and levels in order to deliver business results.
- Demonstrate a high degree of initiative, commitment, and drive.
- Humble, hardworking person with a high level of personal integrity.
Compensation and Benefits:
- A highly competitive package that includes a base salary plus annual performance bonus.
- The firm currently pays 100% of medical, dental, disability and life insurance coverages.
- The firm currently contributes 15% of compensation to employee-directed retirement.
TA Associates Management, L.P. utilizes E-Verify, a web-based system that allows employers to electronically confirm the employment eligibility of its employees. More information your rights as an applicant can be accessed here.