Job Details
JOB OPPORTUNITY
Assistant Property Manager
COMPANY
LYNOUS Talent Management has been retained on an exclusive basis by a commercial real estate investment and operating company based in Dallas, Texas. Our client is a smaller company but are continuously growing. They have acquired office and industrial properties managing all aspects of property operations, project leasing, construction, accounting, and asset management.
POSITION
Our Client is seeking an individual that has experience with commercial property management to assist with Property Management Team with two Class A Office buildings in Allen and one Industrial building in Richardson. The ideal candidate will have experience as a Property Assistant/Administrator or Assistant Property Manager and will act as the primary liaison between the Property Management Office and tenants, vendors, and contractors to ensure consistent, high-quality service standards. They will support the Property Manager in all aspects of building operations and financial reporting, including budget preparation and implementation, contract administration, staff management, and construction supervision. Oversees internal office organization, including but not limited to: organization of property files, ordering office supplies and opening/ closing Management Office.
RESPONSIBILITIES
Develops and maintains positive relationships with tenants, vendors and contractors and internal team members
Manages accounts payable/receivable for each property, to include coding of invoices and entry into accounting system
Receives tenant calls/ enters service requests in to work order system and dispatches to the building engineers
Assists Property Manager with the bid process of contracted services, and preparing service contracts
Prepares commencement notices and rent commencement letters
Responsible for sending rent invoices and statements to tenants
Responsible for rent and billback collections
Assists the Property Manager in preparing the annual budget and escalations, CAM, Tax, and Insurance billings to tenants
Responsible for posting billbacks and submeter charges on tenant accounts
Conducts property inspections and ensures that all physical aspects of the property are always fully functional and maintained in an attractive condition
Updates and prepares monthly rent roll reports
Updates utility trackers and scans utility invoices to P:/drive
Assists in supervising capital improvements projects
Prepares annual CAM billings and assists with prior year true-up
Manages all lease administration and rent roll accuracy, including entering leases and amendments into Yardi
Reviews monthly variance reports, tenant ledgers & aged-receivable detail
Manages property risk effectively by communicating incidents and potential liabilities
Responsible for covering front desk in absence of Tenant Services Coordinator
QUALIFICATIONS
High School Diploma required, preferably Bachelor s Degree
2-3+ years of commercial real estate experience
Strong understanding with commercial property management and office management procedures
Working knowledge of building leases
Ability to interact with tenants, employees and vendors in a professional manner
Strong working knowledge of the MS Office suite and proficient in Excel and Word
Excellent verbal, written, communication and interpersonal skills
Excellent organizational and time management skills, including proficiency in evaluating and prioritizing issues
Ability to work independently and with a team environment with emphasis on accuracy and timeliness
Ability to work well under pressure and against tight deadlines
Effective at multi-tasking
Must have strong work ethics
Strong attention to detail
Experience with Yardi, PM 2000, or similar property management / accounting software program, a plus++
Experience with Work Order software program and its intended function
Experience with managing facilities-related personnel, particularly in the field of commercial property maintenance and janitorial responsibilities
Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
COMPENSATION
The compensation includes a competitive base salary and annual year-end bonuses. A comprehensive benefits package to include: Paid Time Off, and Insurances (Health, Dental and Vision), 401K, Life and Disability
RESUME SUBMISSION
Interviews starting immediately. Qualified candidates please send your resume to: ...@LYNOUS.com Microsoft Word format. Please include your salary history (base salary and bonus listed separately under each position). For additional information please feel free to call Allison Smith 469.###.#### available any day of the week up to 9 p.m. CDT.