Job Details
Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.
The Bridge Specialty Group is seeking an Office Assistant to work from our Charlotte, NC office.
The primary job function of this role is to manage on-site office needs with a variety of clerical activities and related tasks.
WHAT YOU'LL DO:
- Answer main phone line
- Answer front door for guests and delivery's
- Office Supplies, ordering and maintain inventory.
- Office relationships, maintenance work orders, cleaning work orders, forwarding site-wide notice emails.
- Desk set up, new hires, desk work orders/maintenance, troubleshooting issues, basic equipment orders.
- Kitchen supplies, ordering, maintaining inventory.
- Assist and perform in the preparation of reports, presentations and other administrative tasks assigned by the Office or Regional Leader.
- Event planning & execution, maintaining annual calendar of office events, coordinating each event (sign up/set up/breakdown), working with vendors on catering/private dining, booking private events.
- Calendar maintenance, maintaining office wide calendar for conference room reservations/meetings.
- Office maintenance, straightening up lobby/changing dates, IPad updates, keep common areas clean & straightened up for teammates/visitors, keep conference room ready and clean for meetings, keep kitchen/fridges clean (with help of teammates).
- Miscellaneous, greet all visitors and offer coffee/water; get them set up in the conference room.
- Maintain server room & storage room organization.
- Maintain birthday celebrations (monthly treat & individual cards).
- Maintain key fob security system.
- Answer main office line; transfer appropriately.
WHO YOU ARE: - Team player - the individual works well with others in a team environment.
- Organization - the individual prioritizes and plans work activities and uses time efficiently.
- Oral communication - the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
- Written communication - the individual edits work for spelling and grammar, presents numerical data effectively, and is able to read and interpret written information.
- Quality control - the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
- Adaptability - the individual adapts to change in the work environment, manages competing demands, and can deal with frequent changes, delays or unexpected events.
- Routine oriented - the individual will generally perform routine or repetitive tasks of a clerical or administrative nature.
Qualifications: - To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Required: - Proficient on Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Excellent attention to detail and accuracy essential.
- Strong written and oral communication skills.
- Strong organization and prioritization skills.
- Ability to shift tasks and priorities seamlessly.
- Able to handle multiple projects simultaneously.
WHAT WE OFFER: - Excellent growth and advancement opportunities
- Potential for discretionary bonuses
- Paid time off
- Generous benefits package: health, dental, vision, 401(k), etc.
- Employee Stock Purchase Plan
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We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.