Job Details
City Experiences is seeking a ProcurementAdministrative Assistant for our HMS Ferries operation in Puerto Rico.
About You:
This person will be adaptable, dynamic, and embody City Experiences' RESPECT Service System.
About the Opportunity:
This position is located in the Main Office of Puerto Rico and provides general administrative support, coordination and project
specific assistance to the Senior Director, Director of Operations and other senior management staff, employees, and clients for
Puerto Rico. Duties include, but are not limited to, performing a variety of general office and administrative functions as assigned
by the Director and other senior management staff, or corporate office personnel.
Essential Duties & Responsibilities:
- Create reports in various programs, primarily MS Excel, in order to maintain organization of office for both self
and Directors and or senior management staff to include: tracking, site information maintenance and analysis,
and ability to have reports/info on-hand if requested at a moment's notice. - Manage site filing and organization to include maintenance of Company files of all types, sort and
distribute mail, maintain clean and efficient office operation, maintain office supplies (to include postage
and shipping/mailings), answer phones, and handle day-to-day issues for site. - Receives, opens, and distributes incoming mail and packages
- Types letters, memos and other documents as requested
- Coordinates mailings as requested
- Reconciles bills and submits check requests for payment
- Order supplies as needed
- Schedules and organizes complex activities such as meetings, travel, and department activities for the city
managers - Screen calls, mail and other documents to reflect priorities
- Maintain good communication with all managers
- Handles customer complaint calls
- Safety First. Be an active advocate of, and participant in, the HMS Safety Culture. Safety shall always
remain the highest - Remain true to and champion the Company's RESPECT Core Values and Code of
- Additional job duties as assigned.
Requirements & Qualifications:- Associate degree in related field (Bachelor's degree preferred)
- Demonstrated knowledge of general office etiquette and processes
- Excellent written and verbal communication skills with employees at all levels of the organization
- Proficient with Microsoft Office Suite
- Advanced skills in Excel, Word, PowerPoint, Outlook
- Must be organized and able to maintain an efficient office environment
- Must be proactive - able to anticipate needs of the Directors, operations, employees, HR, etc. and act accordingly
- Must be willing to work in as well as adapt to an ever-changing work environment
- Must have maintain a positive attitude
- Must demonstrate high level of reliability, be able to prioritize multiple tasks and be attentive to detail
About Us:City Experiences' passion is to provide amazing experiences on land and water. Our 40-year success through organic growth and acquisitions has resulted in a portfolio of over 25+ brands that welcome upwards of 30 million guests/riders annually. If you're an enthusiastic team player who thrives in an environment where communication, creativity, and cooperation are encouraged, this may just be the opportunity for you.
The RESPECT Service System embodies City Experiences' mission, vision, values and operating principles. By creating a company culture that puts RESPECT at its core, we believe it will drive us to achieve our goal of becoming a Global Experiences and Transportation Leader.
City Experiences is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and or/harassment of any type, including but not limited to discrimination and or harassment based upon race, religion, religious creed, color, national origin, ancestry, citizenship, sex, sexual orientation, gender, gender identity, gender expression, age, pregnancy or relation medical conditions, childbirth, breastfeeding, parental status, veteran and/or military statue, disability (physical or mental) medical condition, genetic information or characteristics, political affiliation, domestic violence survivor status, marital status, or other characteristics prohibited by federal, state, or local law. Additional, City Experiences participates in the E-Verify program in certain locations.
We encourage qualified applicants with arrest and conviction records to apply.