Job Details
Administrative Assistant
Dublin, CA
On-Site
Full Time
$25.00-$29.00/hr
Construction Industry
Duties/Responsibilities:
* Manage and direct phone calls
* Manage incoming and outgoing mail
* Prepare and manage outgoing shipping for GSO, FedEx and Certified Mail request
* Maintain fully stocked copiers
* Maintain office organization and filing
* Assist with watering plants, placing lunch orders and coordination of events
* Assist with copying / scanning of bid binders and documents
* Assist with plan ordering and coordination
* Manage supply orders
* Maintain saving of miscellaneous documents to server
* Update various spreadsheets
* Help purge projects and update logs
* Assist with creating project files and binders
* Help with running errands as needed
* Day to day operations in Procore such as;
o Adding new subs and companies
o Updating company and contact info
o Uploading drawings
o RFI's
o Submittals
o Meeting minutes
* Assist with special projects within different departments as needed
Required Skills/Abilities:
* Excellent written communication, and verbal skills
* Time management, multitasking, and flexibility
* Outstanding organizational skills
* Accuracy and attention to detail
* Interpersonal skills, professional, and courteous demeanor
* Excellent office and phone etiquette
* Ability to work well under pressure and navigate multiple deadlines
* Proactive approach to problem-solving and process improvement
* Ability to work well independently and in collaboration with others
* Event planning and coordination
Education and Experience:
* High School Diploma or GED
* Familiarity with MS Office, Excel, Outlook and multiline phone system
* Experience with Procore a plus
* Previous administrative or receptionist experience a plus
* Previous construction experience a plus
Desired Skills and Experience
Duties/Responsibilities:
* Manage and direct phone calls
* Manage incoming and outgoing mail
* Prepare and manage outgoing shipping for GSO, FedEx and Certified Mail request
* Maintain fully stocked copiers
* Maintain office organization and filing
* Assist with watering plants, placing lunch orders and coordination of events
* Assist with copying / scanning of bid binders and documents
* Assist with plan ordering and coordination
* Manage supply orders
* Maintain saving of miscellaneous documents to server
* Update various spreadsheets
* Help purge projects and update logs
* Assist with creating project files and binders
* Help with running errands as needed
* Day to day operations in Procore such as;
o Adding new subs and companies
o Updating company and contact info
o Uploading drawings
o RFI's
o Submittals
o Meeting minutes
* Assist with special projects within different departments as needed
Required Skills/Abilities:
* Excellent written communication, and verbal skills
* Time management, multitasking, and flexibility
* Outstanding organizational skills
* Accuracy and attention to detail
* Interpersonal skills, professional, and courteous demeanor
* Excellent office and phone etiquette
* Ability to work well under pressure and navigate multiple deadlines
* Proactive approach to problem-solving and process improvement
* Ability to work well independently and in collaboration with others
* Event planning and coordination
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.