Job Details
Exhibition Project Specialist (IS-1001-09)
Application Deadline: 13 June 2024
Department: National Museum of Asian Art
Employment Type: Full Time
Location: Washington, DC
Reporting To: Head of Exhibitions
Compensation: $68,405 / year
Description
OPEN DATE: May 13, 2024
CLOSING DATE: June 13, 2024
POSITION TYPE: Trust Fund
APPOINTMENT TYPE: Indefinite
SCHEDULE: Full Time
DUTY LOCATION: Washington, DC
Position sensitivity and risk: Non-sensitive (NS)/Low Risk
Open to All Qualified Applicants
What are Trust Fund Positions?
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program and may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).
Conditions of Employment
- Pass Pre-employment Background Check and Subsequent Background Investigation for position designated as low risk.
- Complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
- Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
OVERVIEWThe Smithsonian's National Museum of Asian Art is committed to preserving, exhibiting, researching, and interpreting art in ways that deepen the public and scholarly understandings of Asia and the world. Currently responsible for some 46,000 objects, the museum stewards one of the world's most important collections of Asian art, with works dating from antiquity to the present. The collections include works from China, Japan, Korea, South Asia, Southeast Asia, the pre-Islamic Near East, and the Islamic world (inclusive of Central Asia, the Middle East, and North Africa). The museum also stewards an important collection of nineteenth- and early twentieth-century American art. Its rich holdings bring the arts of Asia into direct dialogue with a focused American collection, providing a compelling platform for creative collaboration and cultural exchange.
Beginning with a 1906 gift that paved the way for the museum's opening in 1923 as the Freer Gallery of Art-the United States' first national art museum-the National Museum of Asian Art has long been a national and international resource for visitors, students, and scholars. Located on the National Mall in Washington, DC, its collections, galleries, laboratories, archives, and library form part of the world's largest museum complex, which attracts tens of millions of visitors annually. The museum is free and open to the public 364 days a year. Its exhibitions, programs, learning opportunities, and digital initiatives are accessible to local, national, and global audiences. Each year, hundreds of students, fellows, interns, scholars, and researchers access the museum's resources and expertise.
This position serves as Exhibition Project Specialist in NMAA's Exhibitions department. The department is responsible for planning, coordinating, designing, producing, and maintaining long-term and changing exhibitions and interior and exterior art installations. The incumbent, under the supervision of the Head of Exhibitions and guidance of the department's Senior Project Manager, manages interdepartmental teams in the development and execution of exhibition projects of varying sizes and complexity. The incumbent may also provide project support to senior members of the department as needed.
DUTIES AND RESPONSIBILITIES- Manages and monitors the execution of multiple concurrent exhibitions assuring that commitments and deliverables meet museum's requirements.
- Manages the project development process to identify and correct weaknesses in critical performance parameters and variances in achieving costs, schedule, and performance goals.
- Develops and promulgates appropriate and specific work plans (schedules, budgets, cash flow requirements, procurement timelines, etc.) to accomplish assigned projects.
- Establishes appropriate milestones for required internal and external reviews so that assigned projects obtain necessary approvals to maintain schedule and participates in these reviews.
- Provides day-to-day coordination and management of assigned projects, provides technical leadership and expert staff assistance and responsible for allocating and managing resources required to accomplish the work.
- Develops and manages comprehensive project budgets and works closely with NMAA's financial team and other teams to track exhibition costs.
- Assists with the development of muti-year exhibition program budget, development and refinement of project approval and implementation policies, procedures, tools, and resources.
- Performs other duties as assigned.
QUALIFICATION REQUIREMENTSExperience required for this position is as follows:
- Familiarity with exhibition project management principles and methods or related experience in a museum environment or in a related field.
- Knowledge of project planning (i.e., functions, concepts, tools, etc.,).
- Superior ability to communicate effectively in oral and written form.
- Knowledge of financial principles in areas such as contracting and/or procurement, budget, information management.
- Ability and experience with complex problem solving, building consensus, and resolving conflicts, to move a project forward.
- Experience with standard business and teleconferencing applications: Microsoft Office Suite, Adobe Acrobat, Zoom, Cloud-based file sharing such as OneDrive, SharePoint, and Dropbox, etc.
Preferred experience:
- Experience working with fine art exhibitions in a museum context; familiarity with the display of Asian art is desirable.
- Familiarity with project management programs (Asana preferred) and their application to museum exhibition projects.
- Experience establishing and maintaining effective communications and professional relationships with individuals of diverse cultural backgrounds, roles, perspectives, etc.
Applicants, who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.
Any false statement in your application may result in your application being rejected and may also result in termination after employment begins.
The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
Relocation expenses are not paid.
Commitment to Diversity, Equity, and InclusionThe Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact
...@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian's Accommodation Procedures.
The Smithsonian Institution is an
Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema.