Job Details
Location: Wilmington MA
We are seeking an innovative, enthusiastic, and dedicated individual to join our organization as the Office Manager on a permanent full-time capacity.
Largo Clean Energy (LCE), a subsidiary of Largo Inc., headquartered in Wilmington, MA and working to become a leader in long-duration energy storage. The company's VCHARGE battery system uses patented battery technology and proprietary vanadium electrolyte processing to provide customers with safe, efficient, low-cost, and long-lasting, long-duration energy storage. The parent company, Largo Inc., is an industry leader in global vanadium supply with operations in Brazil and corporate headquarters in Toronto, Canada.
Position Purpose
The Office Manager is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.
Responsibilities
* Support the LCE President, with calendar management, scheduling appointments, travel coordination, and expense reporting.
* Be the "go-to" person to assist other departments where needed. You will wear many hats and have a "get the job done" attitude.
* Welcome visitors and direct them to their party as needed.
* Manage vendors of office-related goods and services (e.g. stationery, coffee machines, office equipment) and monitor costs of each, making recommendations of different suppliers where relevant.
* Manage office appearance, supplies and equipment.
* Plan/organize and implement events such as meetings, conferences, training events, and business dinners.
* Facilitate catering requests for scheduled lunches and meetings.
* Receive and sort incoming mail and deliveries, and manage outgoing mail.
* Book travel for the organization when needed.
* Be a telephone system "super-user" ensuring phone lists are updated and distributed.
* Enhance administrative processes by identifying improvements and implementing solutions that save time and improve accuracy.
* Manage ad-hoc administrative requests, operative tasks within the office and special projects as needed.
* Ensure that all staff are provided with the level of support required to keep the company growing and maintaining its strength.
Qualifications:
* Minimum of 3 - 5 yrs of previous administrative management or clerical experience.
* Detail-oriented and able to multitask.
* Experience in event planning and project management is an asset.
* Strong MS Office Skills especially Word and Excel and other office technology.
* Strategic planning and business development skills.
Skills & Abilities
* Ability to work cross-functionally, understanding the roles and needs of various departmental team members.
* Ability to achieve results through direct and indirect supervision.
* Displays strong communication, problem-solving, organizational and multi-tasking skills.
Position/Workplace Requirements
* Wilmington MA
* US Citizenship or Permanent Residency
* Fluent in English
* Office hours: 8:00 am to 5:00 pm
Interested candidates should submit a resume to Teal & Co at
Largo Inc welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.