Job Details
This position is ideal for an efficient, friendly, dependable teammate who will work in the office between 8:30-2:30, Monday through Thursday.
Essential Duties & Responsibilities:
- office supplies, kitchen supplies, stock kitchen
- dishwasher in evening/empty in the morning
- answer door
- with FedEx/UPS deliveries & check mail
- with cleaners & building ownership
- documents and bids as needed
- expense reports for certain teammates
For the Project Team:
- Notice of Contracts with courthouse
- for permits; then, track and distribute to project team
- for county business licenses
- up projects in Procore
- out various documents using DocuSign: subcontracts, owner contracts, change orders
- Temporary Certificate of Occupancy (TCO) & CO at the conclusion of each project
- & distribute project closeout documents
For Marketing & Business Development:
- organize, enter and report on data for customer database
- gather pictures/team news
- flowers, gifts, send cards to employees for celebrations/family matters
- logistics for lunches, meetings, happy hours, volunteer opportunities, parties
For HR & Safety:
- employee reviews
- calendar invites for safety events
- headshots for new employees
- PPE
- apparel/swag/PPE
Qualifications:
To perform this job successfully, an individual must have the following skills and traits: organized, strong communications skills, personable, optimistic, efficient, driven to improve procedures, whatever it takes attitude. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.Must be proficient in Microsoft Word, Microsoft Excel and Microsoft Outlook. Experience with using Procore is a plus.
Education and/or Experience: Experience in office management or being an administrative assistant is preferred.
Language Skills: Ability to speak, read, write, and type in proper English is mandatory. Ability to effectively present information and respond to questions from every employee, clients, customers, and the general public.
Reasoning Ability: Ability to solve problems and deal with a variety of customers, co-workers and subcontractors in a fast-paced work environment. Ability to multi-task and deliver requests with timely responses that meet or exceed expectations on the first attempt.
Physical Demands: While performing the duties of this job, the employee is regularly required to talk, hear, visually observe and move around the office. Must be able to move about freely in an office environment.Specific vision abilities required by this job include close vision to work on a computer and to read mail.
Work Environment: The employee will spend time in an office environment where professional dress and personal appearances are mandatory.