Job Details
Description
We're seeking an ambitious and proactive Executive Assistant to provide dedicated support to business owner, Rhodes Thompson. This extraordinary individual should exhibit a willingness to exceed expectations consistently, serving as Rhodes Thompson's indispensable right-hand person. Flourishing in high-energy settings, the ideal candidate welcomes feedback and embraces opportunities for personal and professional development. They eagerly anticipate assuming additional duties and are enthusiastic about showcasing their capacity to propel the owner toward goal attainment.
Compensation:
- Salary Range: $45,000 - $55,000
- Paid Time Off
- Growth Opportunity
Responsibilities Provide daily briefings for the Executive each morning on calendar, tasks, and priorities
Create systems and processes to manage the reminders and outreach necessary to meet the Executive relationship goals
Assist and support the Executive in all business and personal areas needing assistance
Manage the Executive calendar to coordinate all personal and work meetings and calls, including video conferencing, corporate meetings, and large team events
Track and audit the Executive's personal finances and financial investments
Act as the point of contact between the Executive and internal/external clients
Be prompt and responsive to emails and calendar requests. When priorities change quickly, respectfully communicate to those affected and seamlessly move meetings. Quickly move on to scheduling important engagements and politely decline or delegate invitations when appropriate
Screen and direct phone calls
Handle requests and queries appropriately
Produce reports, presentations, documents, and marking items
Manage deadlines and relationships with clients
Organize and systemize physical and digital file systems
Help/assist with marketing and social media tasks
Customer service, updating clients, and answering phones
Qualifications At least 2 years of Executive Assistant work experience
College graduate preferred
Excellent verbal and written communication skills
Organization skills, meticulous attention to detail, and a history of taking ownership of multiple projects, duties, and assignments - with a commitment to excellence in all areas of the role
Proactive; following up on open items, anticipating issues, closing loops on pending requests
Critical thinker able to anticipate needs, pivot quickly, and proactively address challenges
Results-oriented and has the ability to take charge when needed
Proficient in Microsoft Suite (Word, Excel, PowerPoint) and video conferencing (Microsoft Teams, Zoom). As well as Google Suite
Experience with CRM software, Quickbooks, project management, and database management
Work well under pressure and meet tight deadlines
Ability to multitask and prioritize daily workload.
Tech-savvy. Curiosity to learn new processes, tools, and technologies
Discretion and confidentiality