Job Details
We have an immediate need for a Legal Administrative Assistant at a leading law firm conveniently located in center city Philadelphia. This is a full time direct hire opportunity.
Job Duties Include:
- Provide superior client service by answering and screening calls in a courteous and timely manner and providing other client assistance when needed.
- Work closely with attorneys and clients to ensure seamless transfer of information.
- Facilitates the management of client specific data to enhance the overall approach to dedicated interactions.
- Manage workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work.
- Manage attorney calendars and assist in meeting deadlines, coordinate attorney and/or client travel arrangements and collaborate with the client regarding same.
- Prepare legal documents, memoranda, and correspondence from draft or dictated text. Create, edit, format, and proofread documents, spreadsheets and presentations with the highest level of accuracy and attention to detail.
- Assist multiple attorneys as primary assignment and provide additional support, back up, and PTO coverage for the team.
- Transmit legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger.
- Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software.
- Calendar all critical deadlines and other dates requiring action into a calendaring database and ensure accurate calculations; maintain and manage these deadlines.
- Assist in the coordination of client billing using sophisticated software and procedures that may require client-specific instructions.
Job Requirements Include:
- Associate s Degree preferred; Bachelor s Degree a plus; applicable work experience may be considered in lieu of a degree.
- Minimum of five (5) years related experience at a law firm or legal or corporate department required.
- Ability to effectively gather and summarize data for reports, find solutions to various administrative problems and prioritize work.
- Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
- Proven proficiency using legal terminology and experience working in related practice area(s).
- Experience with court/administrative related agency filings and meeting related deadlines.
- Must have intermediate-level working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint.
Please email your resume and salary requirements for immediate consideration.
EOE
M/F/D/V