Job Details
Job Type
Full-time
Description
JESCO is a premier dealer of heavy construction equipment and technology in the Northeast and Mid-Atlantic regions. We proudly represent John Deere, Wirtgen, Kleeman, Vgele, Hamm, Ditch Witch, Magni, Topcon, and many more products for purchase, rental, parts, and service. Family-owned and operated for more than 50 years, we are hiring to grow our award-winning company of over 350 employees.
Why JESCO:
Two things that haven't changed are our commitment to the customers and communities we serve. Let us show you what makes us the "Down to Earth Equipment People". We offer comprehensive benefits packages, career development paths, state of the art tools and equipment as well as a great working environment. Start your career as a valued member of the JESCO team.
Basic Function:
Responsible for performing complete accounts payable cycle duties to include timely and efficient vendor invoice entry for payment, weekly check runs and vendor correspondence; obtaining internal company purchase orders and receipt notices to process vendor invoices, and all other necessary A/P functions.
Responsibilities
- Match PO's and receiver, invoice general ledger coding, and input vendor invoices for payment into A/P ERP system on vendor accounts
- Manage & obtain approvals for PO price differences from branch managers to process invoices
- Match, code and input all expense reports for payment into A/P ERP system
- Match, code and input non-PO utility bills, monthly rents, leases, car payments and service/maintenance agreements into A/P system
- Reconcile Vendor Statements to A/P system each month
- Process new vendor credit applications, set up and maintain vendor records and files, including W-9 and ST-3 where applicable
- Weekly process bank transfer checks for deposit
- Work closely with branch location personnel in timely resolving any invoice or PO issues
- Research and respond timely to vendor inquiries via emails and phone calls
- Update vouchers and manual checks in a timely manner
- Process OEM vendor warranty and parts returns for vendors, and notify parts and service managers for discrepancies
- Scan checks and invoices for vendors into archive system as needed
Weekly Applications- Prepare accounts payable check run
- Maintain accounts payable records and files to include invoices, permanent reports and check documentation
Monthly Applications- Maintain accounts payable schedules/reconciliations
- Maintain and update subsidiary to general ledger and review distribution of expenses with supervisor
- Maintain parts and warranty schedules, and notify parts and service managers of discrepancies
- Perform month end updates and verify reports have been archived
- Run bad account report and review for improper posting before payable month end
- Reconcile monthly vendor statements to A/P system
- Review assigned A/P vendor accounts for any credit refunds or account differences that need corrections
Yearly Applications- Audit and maintain account analysis for general ledger accounts 21501 & 24901, and other accounts as needed
- Assist in year-end 1099's and filing process
Inventory Adjustment Application- Process inventory bin count adjustments
Requirements
- Good oral & written communication
- Reconciliation Skills
- Ability to manage vendor relationships
- Time Management Skills
- Proficiency in MS Office and ERP systems
Education/Training- Highschool Diploma or equivalent
- Associates Degree or higher preferred
Experience- 3+ years high volume accounts payable experience preferred
- Bookkeeping or business office clerical experience