Job Details
Executive Assistant to Amazing Team Boutique Investment Bank
$100-120k base DOE + paid OT eligible + discretionary bonus + great benefits package
A wonderful, stable, and collaborative investment bank in Midtown WEST is seeking a poised Executive Assistant to join their amazing team to support a team of 3-5 executives! This is an incredible opportunity for a rockstar EA, looking for stability, great culture, and a long term home . Finance experience is required.
The Executive Assistant must have 5+ of Executive/Administrative Assistant experience finance experience and LONGEVITY is highly preferred. The ideal candidate should be a very motivated self-starter who will carry out duties in a well-organized and timely manner.
Typical hours are 9am-5:30pm ET in their Midtown West office 4 days in office/1 day remote work/week.
Responsibilities
- Handling complex calendar management across timezones
- Booking domestic and international travel arrangements, handling itineraries + visas, ground transportation, accommodations
- Receiving calls, taking messages and routing correspondence
- Liaising with internal and external stakeholders to schedule meetings + anticipating all requirements for the meetings, which include but aren t limited to presentation needs, scouting venues, and catering
- Handling expense reports
- Special projects as needed
Requirements / Personal Characteristics
- Highly responsible and reliable with a professional presentation.
- Motivated self-starter, with the ability to work diligently
- Attention to detail and problem solving skills.
- Excellent time management skills and the ability to prioritize work.
- Excellent communication and people skills.
- Strong organizational, multitasking abilities and problem-solving skills.
- Discretion and confidentiality.
Qualifications
- 4-year college degree preferred
- 5+ years of EA experience in finance/professional services
- Microsoft Office Expert!
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