Job Details
The Accounting Specialist will be primarily responsible for processing and researching invoices and payments. The Accounting Specialist will assist in other AP functions such as credit card reconciliation, vendor maintenance, invoices, backing up payments and other A/P functions and special projects. The Accounting Specialist will also work as appropriately with Procurement to establish Vendor terms. Responsible for applying cash receipts. This position collects on overdue AR accounts. The Accounting Specialist will also administer claims, refunds, and adjustments.
Job Duties and Responsibilities (Essential Functions)
Perform the daily function of processing AP; identify cost saving opportunities and process efficiencies.
Review and enter daily incoming invoices and ensure proper AP coding. This person will also investigate variances between the invoices and the purchase orders.
Process documentation, gathering and sorting documents and related information, analyzing and getting approval for all vouchers for scheduled payment.
Pay invoices by verifying transaction information, scheduling, and preparing disbursements, and obtaining authorization of payment.
Research and resolve account discrepancies by investigating documentation, issuing payments, stopping payments, and/or adjustments.
Scan, upload, and enter vendor invoice and credit information into Epicor's digitized AP Module.
Liaise with pertinent departments to ensure accuracy of vendor terms; own the reconciliation and bookkeeping of vendor rebates.
Generate invoice deduction notices, as necessary.
Generate and review Accounts Payable aging reports and maintain all accounts payable files.
Process Credit Cards.
Monitor and analyze vendor accounts to ensure they are current and up to date. Analyze vendor statements of account and reconcile transactions with vendors in case of variances.
Answer all vendor inquiries corresponding with them both verbally and electronically, including incoming credit checks on current vendors.
Lead various automation projects to enhance current control environment.
Support of all training and policy compliance activities.
May assist with the month-end close process, A/P accruals, and special projects, as required.
Maintain financial security by following internal accounting controls, ensuring transactions are executed in line with company approved policies and standard operating procedures.
Special Projects as required.
Post customer payments by recording cash, checks, and credit card transactions.
Resolves invalid or unauthorized deductions by following pending deductions procedures.
Resolves collections by examining customer payment plans, payment history, credit line, and collection calls to customers.
Summarize receivables by maintaining invoice accounts; coordinate monthly transfer to accounts receivable account, verifying totals and preparing necessary reports.
Keep customer records up to date; protect the organization's value by keeping information confidential.
Required Skills and Experience (Minimum requirements in terms of educational background, work experience, licenses/certifications or other knowledge, skills, and abilities).
2 years using Epicor software, preferably with digitized AP experience.
Minimum 2 years' experience in accounting, full cycle accounts payable, analysis of vendor accounts and aging reports, and/or month-end close processes
Knowledge and understanding of accounts payable processes and procedures.
Expertise in documentary requirements, documentation review, data analysis, problem-solving, research and resolution.
Proficient knowledge of Microsoft Office (Word, PowerPoint, Outlook) with a high proficiency in Microsoft Excel
Additional Skills and Experience (Preferred or helpful)
Strong interpersonal communication skills: ability to communicate with varied levels of employees.
Exceptional attention to detail, organizational and problem-solving skills.
Strong analytical skills
Strong written and verbal communication skills
Highly adaptable; possesses a strong ability to manage multiple tasks and changing priorities.
Ability to maintain confidentiality.
Ability to multi-task; strong project management skills
Ability to establish and contribute to a high degree of teamwork and collaboration with diverse groups.